Legal Administrative Assistant - New York

Legal Administrative Assistant – New York New York NY This firm is seeking a confident, highly organized, and proactive Legal Administrative Assistant to support its Litigation practice in New York City. The ideal candidate will provide administrative support to a team of attorneys and possess prior litigation experience, including experience working with the New York State Courts Electronic Filing (NYSCEF) system. This role requires exceptional organizational skills, strong legal document preparation and editing abilities, and the capacity to manage multiple priorities while meeting strict deadlines. Successful candidates will thrive in a fast-paced environment, demonstrate a high level of attention to detail, exercise sound judgment, and maintain a strong commitment to accuracy and client service. Responsibilities Prepare, format, proofread, and finalize a variety of legal documents, including pleadings, motions, discovery materials, correspondence, court filings, and related litigation documents. Manage electronic filings through NYSCEF, CM/ECF, and other court filing systems, ensuring compliance with applicable court rules, procedures, and deadlines. Maintain and organize electronic and physical client files, pleadings, exhibits, and case-related materials. Monitor case deadlines and proactively manage attorney calendars to ensure timely filings, court appearances, depositions, and client commitments. Coordinate hearings, depositions, mediations, meetings, conference calls, and other litigation-related events. Communicate professionally and effectively with clients, courts, opposing counsel, vendors, and internal stakeholders. Support new client and matter intake processes, including conflict checks, engagement documentation, and file opening procedures. Assist with case management and litigation support, including document organization, exhibit preparation, trial preparation, and coordination of case materials. Prepare and process expense reports, invoices, and other administrative or financial documentation as needed. Maintain strict confidentiality while adhering to firm policies, procedures, and professional standards. Qualifications Minimum of five (5) years of legal administrative experience in a law firm or professional services environment. Prior litigation experience required; experience supporting complex commercial litigation matters is a plus. Demonstrated experience with NYSCEF, CM/ECF, and other electronic court filing systems. Exceptional organizational and time-management skills, with the ability to manage competing priorities in a fast-paced, deadline-driven environment. Strong document production skills, including advanced formatting, proofreading, editing, and document quality control. Proactive, resourceful, and detail-oriented, with the ability to anticipate attorney and client needs. Excellent written and verbal communication skills and a strong commitment to client service. Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), document management systems, time-entry software, and other legal technology platforms. Ability to exercise sound judgment, maintain confidentiality, and work both independently and collaboratively as part of a team. #J-18808-Ljbffr Friedman Williams