Staff Accountant

Staff Accountant

Reports To: Accounting Manager

Location: Washington, DC (Hybrid – 2 days/week onsite)

Position Summary

The Staff Accountant supports all the accounting operations of the organization and plays a key role in managing financial transactions, ensuring accuracy in accounts receivable (AR) and accounts payable (AP), and assisting in month-end close processes. The role will contribute directly to CHCI's financial operations and annual audits. The Staff Accountant is an integral team player, in many instances, serving as a liaison and process support to all other departments within the organization. This position offers an excellent opportunity for growth in a mission-driven nonprofit organization.

Essential Duties and Responsibilities

• Process and record accounting transactions related to Accounts Payable (AP) and Accounts Receivable (AR), including vendor bills and sponsor invoices
• Enter new vendors and sponsors into the financial management platform (currently com), ensuring all account records (e.g. ACH information, W-9, and contact information) are accurate
• Monitor and review AR aging schedules for discrepancies and follow up on outstanding sponsor accounts with balances exceeding 60/90/120 days
• Support the Accounting Manager with month-end close procedures, including:
• Weekly – invoicing, accounts receivable, AP review, and journal entry posting
• Monthly – monthly close, general ledger account reconciliations (all assets and liabilities)
• Annually – 1099s, audit schedules as assigned
• Work onsite at CHCI Headquarters two days per week to manage physical deposit of checks (at nearest bank location) and other tasks as needed
• Assist with periodic vendor account review through collaboration with other CHCI departments
• Collect audit samples and maintain organized records for the Accounting Manager's review
• Assist with revenue reconciliation and tracking of grant submissions
• Archive all invoice source documents for compliance and audit readiness
• Monitor the Finance department's shared mailbox and respond to critical sponsor inquiries.

Secondary Duties and Responsibilities

• Assists the Accounting Manager with administrative and finance duties as needed
• Assists with special projects, analysis and data gathering
• Complete compliance research specifically related to financial responsibilities at the state and local levels

Qualifications

Required:

• 2–3 years of accounting experience preferred, but entry-level candidates with strong attention to detail are encouraged to apply
• Strong organizational skills and ability to manage multiple tasks and deadlines
• Excellent written and oral communication skills
• Must have the ability to work in-office twice per week at our headquarters
• Effective working in a collaborative, fast-paced nonprofit environment
• Commitment to the mission of the Congressional Hispanic Caucus Institute

Preferred:

• Bachelor's degree in Accounting, Finance, or a related field.
• Proficiency with Microsoft 365, web-based platforms, and a CRM (preferably Salesforce)
• Familiarity with NetSuite, Bill.com and/or other accounting software is a plus

Benefits

• Flexibility for Telework
• Medical, Dental, and Vision insurance
• Basic Life Insurance Coverage
• Life Insurance Coverage for Dependents
• Employee Assistance Program
• Flexible Spending Account
• WMATA SmarTrip Benefit/Parking Subsidy
• 401k Retirement Plan
• Paid Federal Holidays
• Paid Time Off - Vacation and Sick Leave
• Pet Insurance Option
• Furniture allowance for remote work
• An organization-wide winter break between 12/25 and 1/1

About the Congressional Hispanic Caucus Institute (CHCI)

The Congressional Hispanic Caucus Institute (CHCI) is a 501(c)(3) non-profit, non-partisan organization founded in 1978, dedicated to developing the next generation of Latino leaders in the United States. CHCI provides leadership, public service, and policy experiences in the nation's capital to outstanding Latino students and young professionals from throughout the nation. CHCI manages a network of over 5,000 highly accomplished alumni, providing a pipeline of Latino talent to corporations, government, and nonprofits, to ensure the interests of the Latino community are represented across all sectors of society. CHCI also convenes a variety of thought leaders that include Members of Congress, other public officials, corporate executives, advocates, and thought leaders to discuss issues facing the Latino community and our nation and identify solutions that can be implemented in policy and practice.

CHCI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, belief or spirituality, sex, gender, gender identity or expression, sexual orientation, national origin, disability status, matriculation, genetic information, protected veteran status, marital status, family responsibilities, pregnancy and pregnancy-related conditions, personal appearance, political affiliation, credit information, or any other characteristic protected by applicable law.