Accounts Payable Coordinator

Job Description

Company Description-

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Cooler Logistics is a leading 3PL located in Chicago, IL specializing in adding value to customers within the food and beverage industry through multi-modal solutions. Our mission is to ensure that all products reach our customers and their customers safely, on time, and on budget. We achieve this by hiring the best staff and investing in the right technology.

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Role Description-

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Based out of our corporate office in Chicago IL, the Accounts Payable Representative will manage the accounts payable for our carrier partners. This position runs reports, accurately maintains AP aging, analyzes and distributes information, monitors outgoing payments and works directly with carriers and internal team members to obtain required paperwork and resolve billing and invoicing discrepancies. This position will work closely with the Carrier Sales team floor members and leadership and report directly to the CFO. The ideal candidate will have strong attention to detail, excellent organizational skills, and preferably experience in the transportation/LTL industry.

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Job Duties & Responsibilities-

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• Serve as the primary AP contact for carriers and your assigned Carrier Team. 
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• Manage load paperwork collection and auditing efforts by monitoring delivery dates, following up with carriers to obtain needed documents, and resolving payment discrepancies using our 3rd party technology.
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• Reconcile carrier invoices and investigate discrepancies, including freight bill adjustments and pricing disputes.
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• Manage 3rd party payment processor to ensure we make accurate payments and reconcile those transactions in our TMS
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• Generate and analyze accounts payable reports to identify trends and potential issues.
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• Respond to factors and carrier partners on all inquiries related to rate verifications and payment status
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• Collaborate with sales, customer service, and operations teams to resolve billing inquiries and disputes.
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• Maintain accurate and organized files and documentation for audit purposes.
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• Support special projects and process improvement initiatives as needed.
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Qualifications-

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• 3+ years’ experience in an Accounts Payable role in the logistics field
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• Excellent written and verbal communication skills
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• Proficiency in Microsoft Office Suite, particularly Excel.
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• Knowledge of transportation management systems (TMS). Revenova experience preferred.
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• Highly organized with excellent time management skills and a high degree of accuracy and attention to detail
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• The ability to work in office 0730-0430pm Monday – Friday
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Work Environment/physical Demands Summary

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This position operates in an office environment 0730-0430pm Monday – Friday and uses a computer, telephone and other office equipment as needed to perform duties. The noise level in the work environment is typical of that of an office with an open seating floor plan. The employee may encounter frequent interruptions throughout the workday. The employee is regularly required to sit, talk, or hear.

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Why Cooler?

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• Awesome Greektown office location close to public trans and West Loop
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• Competitive salary
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• Excellent Health, dental and vision benefits
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• Unlimited PTO Policy
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• 401(k) company match
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• Philanthropy events
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• Casual dress code
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