Accounts Payable Senior Manager - Lead & Streamline Payments

Overview

Essen Health Care is the largest privately held, multispecialty medical group in New York, providing high-quality, compassionate care to some of the state’s most vulnerable and underserved residents.

Founded in 1999, we’ve grown from a single primary care office into a network of 50+ locations offering urgent care, primary care and specialty services, from women’s health to endocrinology and psychiatry. We also provide nursing home support, care management, and in-home care through our Essen House Calls program. Guided by a Population Health model, our team of 500+ providers deliver care in-person, at home, or via telehealth, ensuring patients get the support they need when and where they need it.

We’re looking for talented, motivated individuals to join our growing team. Whether you’re a medical provider, administrator, or operations professional, there’s a career here for you. Join us in making a real difference in the health of our community.

Job Summary

Position Title: Accounts Payable Finance Senior Manager

Job Summary: The Accounts Payable Finance Senior Manager will manage the full cycle accounts payable and disbursement process in a fast-paced environment. The Accounts Payable Senior Finance Manager is also responsible for providing hands-on review and supervision to all accounts payable staff onsite and offshore. Strong leadership, managerial and communication skills are essential to this role. The role will be interacting with vendors and upper management on a daily basis to resolve issues as well as look for ways to scale and streamline workflows to improve the AP function as the Company grows.

Responsibilities

· Daily management of the AP Portal for invoice payment, approval and coding attributes

· Monitor offshore team to ensure communication and productivity guidelines are adhered to

· Work with Operations and other teams within the Organization to onboard new vendors and update vendor data as needed

· Design and implementation of AP internal control policies, objectives, and key performance indicators such as number of invoices processed per employee per day, percent of invoice exceptions, etc.

· Management of the disbursement cycle, including review of general ledger coding as well as appropriate authorization via ACH, wires and manual check issuance

· Coordinating with the Purchasing Department as needed

· Vendor management, including vendor onboarding, vendor compliance, routine and monitoring of accurate vendor files and historical records

· Monitor accounts payable transactions to ensure compliance with company policies, financial regulations, and accounting principles

· Monitor and research stale dated checks and unclaimed properties

· Monthly AP close procedures in coordination with the Accounting team

· Building and maintaining relationships with employees, clients, and vendors

· Resolving and communicating with vendors and/or employees with regard to any issues that arise

· Managing the AP staff productivity, accuracy and quality in processing vendor invoices and employee expense reimbursements

· Reconciliation and management of employee credit card and expenses reimbursements

· Support internal and external audits for the AP process

· Ability to lead and/or participate in special projects and other duties as they arise

Qualifications

· Minimum 4 years AP experience with a minimum of 1 years in a managerial role with direct reports

· Detail oriented and organized

· Time management skills and ability to adhere to strict deadlines

· Able to prioritize and be comfortable working in a fast-paced environment

· Bachelor’s degree in Accounting, Finance, Management, or related field preferred

· Extensive knowledge about Accounts Payable internal control processes, policies, and procedures

· Experience in working with NetSuite preferred

· Proficiency with Microsoft Office products (Excel and Word are a must)

· Excellent written and verbal communication skills, including the ability to respond effectively and professionally to confidential inquiries

· Strong planning and problem-solving skills, and the ability to analyze information and processes.

· Motivation to develop and maintain internal and external relationships

· Able to work well with executives and other business unit teams

· Highly resourceful, self-motivated with a strong sense of ownership

Position Type:

Full-Time Position

Monday - Friday Fully, On-site - Hybrid option after 90 days

Equal Opportunity Employer

Essen Health care is proud to be an equal opportunity employer, and we seek candidates who desire to work in and serve an ethnically diverse population.