Administrative Assistant
Airswift
Vacancy Overview Administrative Assistant
- Port Arthur, TX Our client is seeking an Administrative Assistant to work within their facilities located in Port Arthur, TX, for an initial one-year assignment, with extensions. The Recruiting Coordinator manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions. This position will be at the Port Arthur LNG Site location in Sabine Pass. Job Responsibilities:
- Port Arthur, TX Our client is seeking an Administrative Assistant to work within their facilities located in Port Arthur, TX, for an initial one-year assignment, with extensions. The Recruiting Coordinator manages complex administrative workflows and consolidates information to produce reliable reports, minutes, and documentation. Acts as a liaison among stakeholders to resolve routine issues, strengthen information flow, and support timely decisions. This position will be at the Port Arthur LNG Site location in Sabine Pass. Job Responsibilities:
- Assists in compiling data for reports, ensuring accuracy and timely submission; formats and proofreads reports for grammatical and typographical errors.
- Relays communications (e.g. phone calls, e-mails), assists visitors, and maintains a log of incoming communications and visitors.
- Maintains and organizes physical and electronic records.
- Assists in booking travel arrangements and accommodations; prepares travel itineraries and ensures all travel documents are complete.
- Tracks and records basic expenses and budget entries; assists in reconciling expense reports with budget allocations.
- Assists in the setup and preparation of meeting rooms; distributes meeting agendas and takes notes during meetings.
- Perform other duties as assigned.
- Administrative Support - Providing assistance to the department in fulfilling its administrative responsibilities.
- Data Entry - The process of entering data into a computerized database or spreadsheet.
- Record Keeping and Documentation - Creating, distributing, using, maintaining and disposition of recorded information maintained as evidence of business activities and transactions.
- Call Management - The processes and systems businesses and organizations use to handle incoming calls.
- Word Processing - The process of creating and editing documents on a computer.
- Guest Service Management - Coordinating all aspects of a guest's experience, from reservations to check-in to special requests.
- Schedule Management - Establishes policies and documentation for maintaining, developing, managing, and controlling the schedules for time and resources for the completion of the project.
- Report Drafting - Creating and writing various types of documents, such as policies, reports, manuals, and memos, organizing and presenting information in a clear and concise manner, ensuring accuracy and compliance with relevant guidelines and regulations.
- Event Planning - The organization of all the activities that surround an event.
- Research - Investigates and studies materials and sources in order to establish facts and reach new conclusions.
- High school diploma or equivalent.
- 3+ years of related experience
.
- Candidates MUST be located within an area of commutable distance to Port Arthur.
- Candidates must have authorization to work in the US without sponsorship.
Vacancy posted 1 day ago
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