Executive Assistant to the Provost/Vice President Academic Affairs - Confidential Clerical

The Executive Assistant to the Provost provides high‑level administrative and operational support to the Provost and Executive Vice President for Academic Affairs. This position is responsible for managing the Provost’s daily operations, coordinating executive‑level activities, and ensuring the effective implementation of Academic Affairs priorities. Working closely with the Assistant/Associate Vice Presidents and other members of the Provost’s Cabinet, the Executive Assistant supports divisional initiatives through detailed coordination, project tracking, communication support, and operational follow‑through. This role requires discretion, exceptional organizational and communication skills, attention to detail, and the ability to manage multiple responsibilities in a fast‑paced executive environment. Job Classification & Benefits Confidential Clerical Role – Minimum starting wage of $37.00 per hour. Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources, and tuition waiver effective on date of hire. Responsibilities Calendar & Daily Operations: Independently manage the Provost’s daily administrative operations, anticipate emerging needs, prioritize scheduling requests in alignment with divisional priorities, coordinate meeting logistics, prepare agendas, and manage expense tracking. Project Coordination & Implementation Support: Collaborate with the Assistant Vice President for Administrative Operations and Academic Communications to provide project management and implementation support for Academic Affairs initiatives, develop and maintain project tracking tools, coordinate with colleges and divisional units, and ensure timely progress on strategic initiatives. Executive Communications & Materials Preparation: Develop and manage timelines for preparing the Provost’s communications, draft, edit, format, and distribute correspondence, presentations, and meeting materials, prepare background materials and briefing documents, coordinate preparation of materials for Cabinet and Board meetings, and monitor action items for timely follow‑up. Other Responsibilities: Provide collaborative leadership among the Executive Assistants in the Office of the Provost, perform other duties as assigned, and support student employee hiring, training, scheduling, and coordination. Qualifications Required Knowledge, Skills, and Abilities High School diploma required. Minimum of five years of high‑level administrative experience. Strong project management, organizational, and prioritization skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams), Adobe Acrobat, and Workday. Experience with digital tools, databases, and project management software. Ability to maintain confidentiality, work independently, and collaborate as a team member. Ability to think strategically and solve problems proactively. Executive assistant experience with high‑quality customer service and work performance. Applicants must be legally authorized to work in the United States and must not require sponsorship now or in the future. Preferred Knowledge, Skills, and Abilities Bachelor’s degree or equivalent experience. Prior experience supporting senior executive administration. Experience working in higher education, particularly Academic Affairs. Prior Grand Valley State University experience. Equal Opportunity & Accommodations Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, providing equal opportunity for protected veterans and individuals with disabilities. The university extends protections to additional identities, empowers learners and professionals, and embraces equity, diversity, and inclusion. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Application Deadline: June 5, 2026 at midnight. #J-18808-Ljbffr Grand Valley State University