Administrative Assistant 3

Become a part of our caring community. The Administrative Assistant 3 (Senior) provides high-level administrative and operational support to senior leaders who lead large and complex teams. This role operates with independent judgment when needed, adapts quickly to shifting priorities and ambiguous situations, and proactively solves problems using deep organizational expertise, strong communication skills, and a forward-looking orientation toward digital and AI-enabled productivity. Decisions typically span methods, tactics, and processes for administrative and operational tasks. Executive & Operational Support Proactively manage calendars, appointments, and shifting priorities for assigned leaders or teams, ensuring alignment with business objectives Anticipate scheduling conflicts, prepare alternatives, and optimize time allocation Serve as a liaison across departments, ensuring effective communication and coordination Communication & Information Management Draft, edit, and proofread high‑quality communications (correspondence, presentations, reports, meeting materials) with professionalism and attention to detail Manage inbound communications (calls, emails, messages), triaging and prioritizing with discretion Maintain confidentiality of sensitive information and exercise sound judgment in handling escalations Meeting & Event Coordination Plan and coordinate meetings, workshops, and events (virtual and in‑person), including logistics, materials, agendas, and follow‑ups Support meeting effectiveness by preparing briefing materials, capturing action items, and tracking key deliverables Arrange travel and manage associated logistics and expense processes Process & Workflow Optimization Identify opportunities to improve administrative workflows, tools, and processes Standardize repeatable tasks (e.g., templates, tracking mechanisms, reporting formats) Support light operational tracking (budgets, invoices, project trackers, or team initiatives) Digital & AI Productivity Tools Leverage modern tools (Microsoft 365 suite, Teams, SharePoint, collaboration platforms, workflow tools) to improve efficiency and transparency Apply AI productivity tools (e.g., Microsoft Copilot, Claude, Google Gemini) to accelerate drafting, summarization, research, meeting preparation, and routine task automation Proactively track developments in AI and productivity technology, identifying tools and features that could benefit individual and team effectiveness Maintain digital filing systems, ensuring organization, accessibility, and compliance Support data entry, reporting, and basic analysis using spreadsheets and dashboards Office & Administrative Operations Oversee office operations where applicable (supplies, inventory, coordination of services) Manage document lifecycle processes (distribution, filing, archiving) Support onboarding logistics and team coordination activities Decision-Making & Scope Exercise independent judgment in prioritizing competing requests and managing multiple stakeholders Adapt processes and approaches based on evolving business needs with comfort navigating ambiguity Work with limited guidance, leveraging experience and organizational knowledge to deliver outcomes Required Qualifications 10+ years of administrative experience, including at least 3 years supporting senior leaders or complex, cross‑functional teams Proficient in Microsoft Outlook, Word, PowerPoint, and Excel (intermediate level: data organization, tracking, basic formulas) Strong written and verbal communication skills; able to draft professional correspondence and materials independently Demonstrated use of AI tools (e.g., Copilot, Claude, Gemini) for administrative or productivity tasks Curiosity about emerging AI and productivity tools; actively follows developments that could improve individual and team effectiveness Ability to manage multiple competing priorities under tight timelines Strong attention to detail and accuracy Capacity to maintain confidentiality and exercise sound judgment Comfort operating with ambiguity and adapting to changing needs in a fast‑moving environment Strong organizational skills and a continuous improvement mindset Key Competencies Proactive Execution – anticipates needs and resolves issues before they arise Business Acumen – understands team priorities and aligns support accordingly Stakeholder Management – effectively interacts across levels and functions Digital & AI Fluency – uses modern tools and AI to automate, streamline, and improve workflows; stays current on emerging productivity technologies AI Curiosity – actively experiments with AI tools, identifies practical applications, and shares relevant developments with the team Written Communication – produces clear, polished communications and materials with minimal direction Attention to Detail – ensures accuracy in communications and deliverables Discretion & Trust – handles sensitive information with professionalism Resilience & Adaptability – stays effective and composed through shifting priorities and ambiguous situations Operational Excellence – continuously improves how work gets done Preferred Qualifications Associate's or Bachelor's Degree Advanced proficiency in Microsoft Excel (pivot tables, data analysis, reporting) Experience supporting C‑suite or senior technology leaders Experience with: Calendar optimization and executive scheduling at scale Event or meeting planning for distributed or hybrid teams Document management and workflow tools (SharePoint, OneDrive) Corporate travel and expense platforms (e.g., Concur) Strong research, editing, and content preparation skills Familiarity with AI prompt best practices or experience integrating AI into daily work routines Experience supporting geographically distributed or hybrid teams Scheduled Weekly Hours 40 Pay Range $53,100–$72,500 per year Description Of Benefits Humana, Inc. and its affiliated subsidiaries offer competitive benefits that support whole‑person well‑being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also recognizing that your life extends outside of work. Benefits include medical, dental and vision coverage, a 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short‑term and long‑term disability, life insurance and many other opportunities. Equal Opportunity Employer It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment. #J-18808-Ljbffr