Administrative Assistant

Position Title Administrative Assistant Job Details Type: Full Time Scheduled Weekly Hours: 35 Categories: Staff, Non-exempt Working Location: On campus Reporting To: Dean, Library Sciences Job Summary Performs administrative tasks including responding to phones, email, walk-ins, etc., scheduling department trainings/meetings, coordinating events, and processing invoices. Disseminates information in meetings and newsletter development. Triages and escalates incoming calls and work orders to address any campus concerns. Responsibilities Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies. Coordinates the work of student employees as needed. Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence. Participates in office initiatives and prepares documentation for memberships, workshops, and conferences. Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel. Supports team with expense reporting. Schedules meetings, coordinates safety and general training sessions, and assists with departmental events. Coordinates and provides support for staff searches, hiring, onboarding, and exiting. Processes and coordinates student payroll onboarding, compensation changes, etc. Tracks and updates office locations, contacts, and special needs. Qualifications Required: High school diploma or GED. Required: Two (2) or more years of work experience. Preferred (but not required): Associate’s Degree. Preferred (but not required): Four (4) or more years of administrative or related experience. Physical Requirements Office environment/no specific or unusual physical or environmental demands. Salary Salary Range: $17.16 – $21.45 per hour. The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and the overall compensation philosophy. Benefits Flexible scheduling options determined by role. Medical, prescription drug, vision, dental, life, and long-term disability insurance options. 10% employer contribution to retirement plan (no contribution requirement for non-exempt positions). Paid time off, including vacation, sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break). Tuition remission for full‑time employees themselves, spouses/spousal equivalent, and children. Credit for full‑time benefits‑eligible employment at other institutions of higher education will be applied to waiting periods. Employee wellness program including program incentives. Parental leave, employee assistance program, fitness center membership, and use of Bucknell ID card. Mandatory Compliance Visa Sponsorship: This role is not budgeted for visa sponsorship. All candidates must be authorized to work in the U.S. without a need for current or future visa sponsorship. EEO Statement Inclusive Excellence: Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and seeks candidates who will contribute to a climate that supports the growth and development of a diverse campus community. We endeavor to enhance our capacity to value and capitalize on the cultural richness that diversity brings. We encourage all individuals to apply and do not discriminate in admissions, employment, educational programs and/or activities on the basis of race, color, national or ethnic origin, age, religion, disability, pregnancy, sex/gender, gender identity and/or expression, sexual orientation, marital or family status, military or veteran status, or genetic information. E‑Verify Bucknell University participates with the United States Customs and Immigration Services (USCIS) E‑Verify program. We will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S. For additional information regarding Bucknell’s E‑Verify requirements, please contact the office of Talent, Culture & Human Resources View phone number on click.appcast.io or email View email address on click.appcast.io. #J-18808-Ljbffr