Construction Project Coordinator

Job Description

Job Description

About the Role

Professional Services Construction Inc. is seeking an organized, detail-oriented Construction Project Coordinator to support our Project Managers and field teams across Southern California. The Project Coordinator is the operational backbone of the project — keeping schedules, documents, submittals, and communications moving so PMs, superintendents, and subcontractors can stay focused on building.

This role is primarily based in Orange County, with regular travel to jobsites in Los Angeles and Ventura Counties as projects require. You will split time between the office and the field, depending on project phase and needs.

Key Responsibilities

•       Project setup & documentation: Open new project files, organize contracts, plans, specs, permits, insurance certificates, and preconstruction documents.

•       Submittals, RFIs & change orders: Track, log, and route submittals, RFIs, change order requests, and approvals between owners, architects, subcontractors, and the PM.

•       Scheduling support: Help PMs and superintendents maintain project schedules in Smartsheet, Microsoft Project, or Procore — flagging slippage, missed milestones, and lookahead conflicts.

•       Subcontractor coordination: Assist with subcontract preparation, insurance/COI tracking, prequalification documents, and onboarding.

•       Meetings & minutes: Schedule and attend project meetings (kickoff, OAC, subcontractor coordination). Take and distribute clear, action-oriented meeting minutes.

•       Cost & billing support: Coordinate with accounting on monthly pay applications (G702/G703), lien waivers, T&M tickets, and project cost tracking.

•       Closeout: Assemble closeout packages — O&M manuals, warranties, as-builts, final lien releases, and punch list documentation.

•       Field coordination: Travel to active jobsites as needed to support superintendents, deliver documents, verify progress, and assist with on-site coordination.

•       Communication: Serve as a reliable point of contact for owners, architects, subcontractors, and internal teams.

Required Qualifications

•       1+ year of experience in a construction administrative, project assistant, or coordinator role (or related field).

•       Proficiency with Smartsheet, Microsoft Excel, and Microsoft Word.

•       Strong organizational skills with the ability to manage multiple projects and deadlines.

•       Excellent written and verbal communication.

•       Basic construction knowledge — familiarity with plans, specifications, RFIs, submittals, and standard jobsite operations.

•       Valid driver’s license and reliable vehicle; willingness to travel between Orange County, Los Angeles, and Ventura County jobsites.

•       Comfortable working both in an office setting and at active construction sites (PPE provided).

Preferred / Plus

•       Experience with construction management platforms such as Procore, Sage, Bluebeam, or PlanGrid.

•       Familiarity with G702/G703 pay applications, lien releases, and California prevailing-wage requirements.

•       Bilingual English/Spanish.

•       Associate’s or Bachelor’s degree in Construction Management, Business, or a related field.

Work Schedule & Location

This is a full-time position based primarily in Orange County. Travel to jobsites in Los Angeles and Ventura Counties is required on a project-by-project basis. Standard hours align with construction industry norms; occasional early starts or extended hours may be required to meet project milestones.

Compensation & Benefits

•       Competitive salary, based on experience.

•       Mileage reimbursement or vehicle allowance for project travel.

•       Standard company holidays.

•       Health benefits available per company plan.

•       Career growth path toward Assistant Project Manager / Project Manager roles.