Project Manager, Meetings & Events

Job Description

Job Description

Our Company

Unbridled puts people first, and it's embedded into our culture. Our job is to connect companies with their people through engaging and impactful services, from event management to production to creative services. Our values drive everything we do, and we believe in fostering a culture of authenticity and radical generosity. You will thrive at Unbridled because we focus on relationships, keep clients first, and put people before process.

Job Description

Unbridled is looking for an experienced Project Manager to join our growing team. If you have a passion for relationships, problem-solving, and proactive collaboration, this is a great opportunity for you! Successful candidates will be extremely self-motivated, driven, committed, and dedicated to their team and clients. They will be flexible to manage many types and sizes of programs with different client personalities. They will also have the ability to work independently while adopting Unbridled’s budgeting, contracting, planning, and financial process. Position has growth potential to advance to Sr. Project Manager level. If you want to develop your talents in an environment that promotes personal growth and community, we’re waiting to hear from you. 

Successful candidates will have the following: 

• 4+ years of meeting or event planning experience
• Experience with in-person and virtual events (hybrid event experience a plus) 
• Hotel contract management experience
• Full service pre-event and on-site planning:
  • Menu and décor planning
  • Liaison to multiple vendors
  • AV/Production liaison
  • Creative & content management
  • Attendee registration
  • Rooming list management
  • Transportation/manifest management
  • Other vendor sourcing and contract negotiation
  • On-site operation including staff and vendor management
• Proficient computer skills (Microsoft Office Suite, Database Management)
• Ability to communicate effectively and build relationships with clients, vendors, etc.
• Strong ability to stay on task and meet multiple deadlines and deliverables simultaneously
• Ability to remain calm under pressure
• Comfortable learning new technology 
• Ability to stand for extended periods of time and lift/move boxes as needed
• Ability to travel 5-7 days per month (on average), actual travel varies based on client requirements

Preferred Qualifications:  

• Industry Affiliations – MPI, PCMA, SITE, others
• Pharmaceutical meeting planning experience 

What you would be doing at Unbridled: 

• Learn, understand, and display a clear understanding of our full suite of services 
• Full-service Meeting Planning to include:
  • Building and managing Unbridled’s relationship with the client
  • Liaison to other Unbridled departments and subcontracted partners responsible for executing different program elements including creative, production, gifting, travel, registration
  • Detailed timeline management including all program elements
  • Hotel contract management
  • Pre-event planning:
    • Menu and décor planning
    • Liaison to multiple vendors
    • AV/Production liaison
    • Attendee registration
    • Rooming list management
    • Transportation/manifest management
• Other vendor sourcing and contract negotiation
• On-site program management
  • Oversee all aspects of program
  • Act as the primary client contact responsible for providing excellent service and managing changes throughout
  • Manage contract travel director(s) and on-site team
• Financial Accountability to include budget management and program reconciliation
• Create online program resume within Unbridled template
• Communication with clients at all levels of organizations, written and conversational
• Plan and conduct site inspections/planning trips with clients and other team members
• Travel 5-7 days per month (on average, actual travel varies based on client requirements)
• Embody our Unbridled Brand and Culture

​ Comprehensive Benefit Package

Unbridled provides a comprehensive benefits package to all Unbridled employees, as well as other perks and work-life integration. The package includes:

• Salary Range: $68,000 - $73,000
• Health & Dental Insurance 
• Vision Insurance, FSA & HSA Plan Options
• Life, Short-Term & Long-Term Disability Insurance
• 401k Plan with Discretionary Company Match
• Employee Loan Program
• Generous PTO Including: 
  • 4 Weeks of PTO/Sick Leave
  • 7 Holidays 
  • 3 Floating Holidays 
  • Flex Holiday Week 
  • 3 Days Community Service Leave
• Milestone Anniversaries & Sabbaticals
• PTO Exchange Program
• Paid Family & Medical Leave
• Monthly Parking Pass
• Professional Therapy Benefits
• Voluntary Pet Insurance
• Cell Phone Allowance

In addition to our extensive benefits package and the ability to take up to 37 days of paid time off per year, we also offer things like a company advocate program for new hires, wellness days, company social events, awards to empower employees to recognize colleagues, and more. We also have monthly Friday Forums where employees have a chance to hear from different members of the company regarding important updates and communications. 

 
An Unbridled Community Takes All Kinds

We hire top talent from various backgrounds and intentionally cultivate a workplace of belonging where every team member is celebrated for who they are and where differing perspectives are valued. We are committed to creating a diverse, caring community where everyone can feel like they belong, no matter their race, ethnicity, religion, age, gender, sexual orientation, or ability. Come “Be you” with us.

Wage differential is based on seniority, merit, geographic location, education, training and experience. Talk with your recruiter to learn more.

Unbridled provides reasonable accommodation and/or modification to disabled individuals to assist in the application process.  Any individual requiring accommodation/modification to complete this application should contact us  View email address on ziprecruiter.com .

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