Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type: Contract

Work Hours: 40 hrs./week Work site: 100% Onsite

Location: 900 South Ave, Staten Island, NY 10314

Job Duration: 6 Months Closing: 09/18/2026

The position requires experience answering phones, typing and utilizing Microsoft Word and Outlook. Must also have good communication skills, especially verbal.

Following are some of the major duties:

• Answer all telephone calls and notify and/or transfer calls to the proper individual.
• Greet visitors and provide direction and assistance as necessary.
• Check visitor ID and issue badge, then contact the appropriate individual.
• Maintain front desk procedure book, including staffs' schedules.
• Handle multiple tasks and prioritize them.
• Type documents and case notes as required.
• Communicate important information to the person covering reception during breaks and lunch.
• Log incoming and outgoing documents, etc.
• Date stamp incoming mail and documents, etc.
• Utilize Zoom and TEAMS communication platforms.
• Keep documents out of sight of visitors and maintain our participants' confidentiality.
• Learn our case management system to look-up and input information.

Miscellaneous Information:

• Shift Days/Time: Monday through Friday from 9 am to 5 pm with a half hour lunch break (excluding state holidays).
• Free Parking facility available.
• Interviews will be conducted in-person or online based on the availability.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.