District Administrative Assist (P/T)- Northern Illinois Conference

NIC - District Administrative Assist (P/T)

Prairie Central District - Chicago, IL 60601

Overview

Salary Range $30.00 - $35.00 Hourly Position Type Part Time

Description

The Northern Illinois Conference of The United Methodist Church is seeking a Part-time District Administrative Assistant. This key role provides comprehensive administrative and secretarial support for district and conference initiatives, helping ensure smooth operations and effective coordination across a range of projects and responsibilities.

Essential Functions:

• Provide direct administrative support to the District Superintendent.
• Serve as the primary point of contact for pastors, lay leaders, and the public, responding to inquiries via phone, email, and written communication
• Perform general clerical duties, including managing correspondence, scheduling, database administration, calendar coordination, and maintaining organized digital records
• Communicate with churches on behalf of the District Superintendent through phone, Zoom, and email
• Maintain accurate and up-to-date database records for clergy, churches, and lay leadership within assigned districts
• Coordinate district and conference events in collaboration with the Conference Event Planner and Communications staff, ensuring proper promotion and registration through the NIC calendar and e-news
• Prepare and distribute conference forms and reports to local churches, encouraging timely completion
• Provide ongoing support to district leadership through calendar management, resource coordination, correspondence, and collaboration with NIC Communications staff
• Offer general administrative support, including office hospitality and ensuring smooth day-to-day operations.

Qualifications

Qualifications:

• Associate's degree in a relevant field required; Bachelor's degree preferred
• Minimum of 3 years of relevant experience required; with a strong emphasis on written communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) with the ability to effectively apply these tools to daily tasks
• Demonstrated commitment to excellent customer service, with the ability to maintain confidentiality
• Strong verbal and written communication skills, with the ability to clearly share information and support local church communities

Work Environment & Requirements

• Compensation: $30 - $35 per hour
• Benefits: Not applicable to part-time employees
• 14 hours per week, flexible on-site scheduling options

Closing Date: June 23, 2026

The Northern Illinois Conference of The United Methodist Church is an Equal Opportunity Employer and actively seeks and encourages applications from minorities, women, and individuals with disabilities. All offers of employment are subject to the applicant successfully completing background, reference, and other applicable checks.

General Council on Finance and Administration of The United Methodist Church