Executive Administrative Assistant

Job Description

Job Description

Abacus is looking to hire an Executive Administrative Assistant in Dayton, OH. 

Executive Assistant to the President provides high-level, confidential administrative and operational support to the President and the Office of the President. This position manages executive scheduling, communications, office operations, meeting preparation, stakeholder interactions, and follow-up on presidential priorities while exercising sound judgment, discretion, professionalism, and a strong commitment to excellent service.

Job Summary 

• Bachelor's degree and at least five years of progressively responsible administrative, executive support, office management, or related experience; or an equivalent combination of education and experience.
• Experience providing direct administrative or operational support to a senior executive, cabinet-level leader, board-level leader, elected official, or comparable high-level administrator.
• Experience managing complex calendars, executive communications, meeting preparation, confidential records, office workflows, and follow-up systems in a complex organization.
• Excellent written and verbal communication skills, including experience drafting, editing, and proofreading professional correspondence, reports, presentations, and other executive-level materials.
• Strong judgment, discretion, organization, problem-solving, attention to detail, and ability to manage multiple priorities with limited supervision.
• Proficiency with office management systems, standard business software, administrative procedures, and tools used to coordinate schedules, documents, meetings, and communications.

Preferred Qualifications

• Ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced executive office environment.
• Ability to anticipate needs, identify issues, exercise sound judgment, and recommend appropriate next steps.
• Professional judgment and ability to work independently with limited supervision.
• Strong service orientation and ability to interact effectively with individuals at all levels of the university and community.
• Ability to maintain composure, professionalism, confidentiality, and accuracy under pressure.

35% — Provide executive administrative and operational support to the President

35% — Manage the President's calendar, priorities, and daily workflow

30% — Serve as the primary administrative liaison for the Office of the President