ADMINISTRATIVE ASSISTANT

Administrative Assistant

The Administrative Assistant is responsible for providing administrative assistance and secretarial support to the department leadership. The position shares in the responsibility for the smooth operations and efficient functioning of the department with minimum of delay or disruption and the maximum of efficiency and effectiveness. The position requires independent problem solving, excellent interpersonal skills, high standards in Customer Relations standards and confidentiality is emphasized in all written and verbal contacts.

Education

Minimum Level of Education Required: High School Diploma / GED

Additional requirements:

Type of degree: Associates Degree desirable

Experience

Minimum Level of Experience Required: 1-3 years of job related experience

Prior job title or occupational experience: Administrative Assistant

Preferred experience: Familiarity with medical terminology preferred

Knowledge / Skills

Able to type 50 words per minute

Proficient in Microsoft office applications-especially Word

Knowledge of Powerpoint, Excel

Essential Duties & Functions:

Excellent time management skills

Excellent communication skills-verbal and written

Detail oriented

Punctual

Able to work a flexible schedule to meet department needs

Establishes and maintains effective working relationship with other employees, members of the public and Miami Valley Hospital providers and business office

Manage and direct phone calls as appropriate

Manage process related to retrieving and reviewing medical imaging results, laboratory results that require phone call and certified letter send to patients

Maintain all applicable rosters with up-to-date information

Schedule various department meetings and individual meetings

Manage preparation of agendas and powerpoint presentation for department meeting

Record, type and distribute department meeting minutes with accuracy and timeliness

Monitor office supply budget for administration cost center