Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support a quality and regulatory team within a manufacturing environment in Lebanon, Ohio. This Long-term Contract opportunity is well suited for someone who is comfortable managing controlled documentation, maintaining accurate records, and helping keep administrative processes on track in a structured setting. The role offers part-time hours and a chance to contribute to compliance-focused operations through careful coordination, communication, and documentation support.

Responsibilities:
• Manage controlled documents by preparing, updating, and organizing procedures, forms, and related records with a high degree of accuracy.
• Coordinate document review and approval activities, ensuring revisions are tracked properly and records remain current.
• Work closely with internal teams to address documentation questions and help resolve issues affecting document accuracy or completeness.
• Maintain files and records within the quality management system so information is accessible, consistent, and audit-ready.
• Support training administration by organizing learning records and helping monitor completion of required documentation.
• Assemble compliance, certification, and customer-facing documentation for internal use and external requests.
• Help prepare for customer and regulatory audits by gathering materials, organizing files, and supporting documentation requests.
• Provide general administrative assistance, including data entry, report support, and other departmental tasks as needed.• At least 1 year of experience in administrative support, office coordination, document control, or a related function.
• Strong ability to format, edit, and review documents with close attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Demonstrated accuracy in data entry, recordkeeping, and document organization.
• Effective written and verbal communication skills with the ability to work across departments.
• Ability to handle multiple assignments, stay organized, and meet deadlines with minimal supervision.
• Previous experience in manufacturing, quality, compliance, or other regulated environments is preferred.