Office Manager Assistant

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• Wellness resources

Job Overview: The Office Manager Assistant supports daily operations to help ensure the organization runs smoothly, efficiently, and in alignment with the Center’s mission to teach children to let their light shine bright. This position assists with administrative and operational tasks, supports staff communication, maintains records, and helps coordinate schedules, supplies, and compliance-related responsibilities. Experience in ABA is preferred, but not required. 

Responsibilities and Duties: 

• Support the Office Manager with daily operational tasks and special projects. 
• Assist with scheduling, calendar coordination, and appointment updates in Central Reach. 
• Help review and organize staff schedules, including BCBA, clinic, and CR schedules. 
• Maintain accurate records for client files, staff files, meeting notes, and operational documents. 
• Assist with client sign-in procedures and daily attendance tracking. 
• Support communication with parents, staff, and leadership as needed. 
• Help monitor supply needs and maintain records for purchase orders and restocking. 
• Support payroll- related task, including tracking PTO, unpaid leave and attendance-related information as needed.  
• Support the collection, filing, and upload of doctor’s notes and other documentation. 
• Help ensure compliance with internal policies, procedures, and applicable regulations. 
• Attend operational meetings, take notes, and assist with follow-up items. 
• Conduct basic site checks to help identify hazards, issues, or concerns. 
• Assist with opening and closing duties as needed. 
• Perform other related duties as assigned. 

Qualifications: 

• High school diploma required; associate or bachelor’s degree preferred. 
• Registered Behavior Technician (RBT) certification required or must obtain within 2 months of hire with no exceptions.
• ABA experience preferred, but not necessary. 
• Strong organizational skills and attention to detail. 
• Ability to manage multiple tasks and deadlines. 
• Excellent written and verbal communication skills. 
• Proficiency in Microsoft Office Suite preferred. 
• Experience with Central Reach preferred. 
• Ability to maintain professionalism and confidentiality. 
• Spanish is preferred but not necessary.  

Pay is $35,000 without an RBT certification but must obtain within 2 months or terminated. 
Pay is $40,000 with an RBT certification and must maintain certification or will be terminated. 

Reports To: Operations Manager, Clinical Director, and CEO 

Fast Track ABA Center is an Equal Opportunity Employer. Fast Track ABA Center aims to be an inclusive and equitable employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are made on the basis of qualifications, merit, and business need.