Sr. Admin Assistant

Responsibilities Provide professional support to one or more managers and their direct reports, ensuring all administrative and operational processes and control standards are followed. Participate in the implementation of improvement opportunities to contribute to the effective and efficient operation of the business group. Support the execution of strategic initiatives, track metrics and milestones, build effective relationships with internal and external stakeholders, analyze data to provide insights and recommendations, and lead the planning, coordination, and implementation of department events. Deliver specialized and professional support to an executive and their senior managers within a large and diverse department or business group, coordinate and monitor budgets, and report on results versus budget. Provide coaching and mentoring to junior administrative assistants, manage calendars and upcoming events, dispatch meeting invitations, book meeting rooms and arrange resources to facilitate smooth meetings. Support the coordination and implementation of department events, develop and maintain filing systems, and ensure business and operational reports, forms, and other documentation are readily available. Develop tailored messaging, including writing, editing, and distributing communications, dispatch outgoing communications, answer the central phone line, resolve inquiries, process invoices for payment, prepare and log expense claims, track expenses to stay within budget, make travel arrangements, liaise with internal business units and external vendors for premises and building related matters, maintain supplies inventory, manage vacation and absence scheduling, coordinate training requirements, collaborate with stakeholders to deliver business objectives, organize work information for accuracy and completeness, and complete complex and diverse tasks within given rules, including handling escalations. Take measured risks while protecting the bank by applying the Risk Management Framework within the approved Risk Appetite, making sound and risk‑informed decisions that align with business strategy and adhere to applicable policies, laws, and regulations. Qualifications Typically between 3-5 years of experience in an administrative or professional support function and a post‑secondary degree in a related field of study desirable. Strong verbal and written communication skills, good organizational skills, collaborative teamwork abilities, and strong analytical and problem‑solving skills. Compensation Salary: $41,714.00 – $69,000.00 (Salaried). Salaries vary based on location, skills, experience, education, and qualifications. The range may include a commission structure for commission roles. Part‑time salaries are pro‑rata. BMO’s total compensation package may include performance‑based incentives, discretionary bonuses, and other rewards. Benefits Health insurance Tuition reimbursement Accident and life insurance Retirement savings plans Other perks and rewards Equal Employment Opportunity BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, protected veteran status, disability, criminal history, or any other legally protected characteristics. BMO is committed to providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e‑mail to View email address on click.appcast.io and let us know the nature of your request and your contact information. #J-18808-Ljbffr