Executive Assistant to Athletic Director

Intercollegiate Athletics Office Assistant

This position will assist the Athletic Director (AD) in all administrative tasks and special projects, to include oversight for the day-to-day operations of the Office of the Athletic Director.

RESPONSIBILITIES:

Management of the Office of Athletic Director: (20%)

• Provide customer service by answering main phone line(s), checking, and returning voicemails, directing calls and/or messages to appropriate departments.
• Assist in planning and managing the administrative budget for the Office of the AD including travel, supplies, professional development, professional services, etc.
• Serves as a member of the Athletics Executive Team, reporting to the Athletic Director.

Calendar & Meetings: (20%)

• Manage the AD's schedule and information for meetings, speaking engagements, athletic events, and special events.
• Coordinate travel arrangements including flights, car rentals and/or car service, hotel reservations, and manage reimbursements post-travel for executive staff.
• Schedule meetings with various department heads, coaches, and/or teams throughout the year.
• Track the AD's ticket, credential, and parking information for home, away, Southland Conference, NCAA-related, and other miscellaneous events.

Human Resources: (20%)

• Develop, manage, and lead the process for the hiring, onboarding, and existing of student workers, temporary, part-time, periods of appointment, and full-time employees.
• Provides assistance, interpretation, guidance, and consultation to unit leaders on people, policies, guidelines, programs, and practices.
• Oversee the administration of people programs including, but not limited to, compensation, benefits, leave, performance management, recognition, engagement, morale, and wellness.

Special Projects: (15%)

• Assist with the planning and management of student-athlete focused events, such as the Student-Athlete Career & Networking Night, Welcome Back, Breakfast of Champions, The BrUNO's Award Show and more.
• Oversee the creation and management of the Privateer Summer Job and Internship Program by developing the strategy, recruiting the partner companies and matching their needs with our student-athlete population.
• Oversee the management of BrUNO's Kids Club, an exclusive membership-only club for kids 12 and under designed to connect youth to the college experience at LSU New Orleans.

Communication/Correspondence: (10%)

• Prepare routine and recurring correspondence for the AD. Correspond internally and externally on behalf of the AD.
• Review and analyze incoming emails, letters, and memos to determine their significance and plan for distribution.
• Assist with communication to the Chancelor's office and other members of the Executive Cabinet, the Southland Conference Office and/or the NCAA.

Business Services: (10%)

• Assists the Deputy Director and Business Affairs with day-to-day handling of operations.
• Provide support for the Athletics Department travel, assisting coaches and staff with airfare, hotel, and rental vehicles.
• Assist with Workday online operations.

Other (5%)

• Report to the AD and take directions including other duties assigned by that position.
• Remain in compliance with LSU New Orleans Athletics, Southland Conference, and NCAA rules and regulations.
• Observe and adhere to LSU New Orleans, LSU system, State of Louisiana, Southland Conference, and NCAA policies and procedures.
• Promote the advancement of the University's vision and support the University's mission through the process of promoting and publicizing the institution's 14 Division I Athletic programs.
• Attend and work games and contests, as needed, which may require work on nights and weekends.

REQUIRED QUALIFICATIONS:

• Bachelor's degree.
• Minimum of 3 years of professional experience as an Executive Assistant or Administrative Assistant in a fast-paced environment, or experience in recruiting, marketing, events, human resources, or communications.
• Ability to work flexible hours including nights, weekends, and travel as needed.

DESIRED QUALIFICATIONS:

• Master's degree.
• Minimum of 5 years professional experience for a Division I intercollegiate Athletics Department.

Required Attachments

Please upload the following documents in the Resume/Cover Letter section.

• Detailed resume listing relevant qualifications and experience;
• Cover Letter indicating why you are a good fit for the position and LSU New Orleans;
• Names and contact information of three references;

Applications that do not include the required uploaded documents may not be considered.