Executive Assistant

Executive Assistant

CordenPharma is a leading full-service Contract Development and Manufacturing Organization (CDMO) specializing in active pharmaceutical ingredients (APIs), excipients, drug products (DPs), and packaging. With around 3,000 employees worldwide, we help pharmaceutical and biotech companies manufacture medicines with the ultimate goal of improving people's lives.

Our network, spanning Europe and the U.S., provides flexible and specialized solutions across six technology platforms: Peptides, Lipids & Carbohydrates, Injectables, Highly Potent & Oncology, Small Molecules, and Oligonucleotides. We strive for excellence in supporting this network and are committed to delivering the highest quality products for patient well-being.

We strive for excellence. We share our passion. Together, we make a difference in patients' lives.

The Executive Assistant provides strategic administrative and operational support to the Managing Director, Colorado and the EVP, Global Head of BU Peptides, enabling effective management of priorities, communications, schedules, and key business initiatives. This role requires exceptional organizational and planning skills, sound judgment, a high degree of discretion, and the ability to navigate multiple priorities in a dynamic, fast-paced environment.

As a trusted partner to Senior Leadership, the Executive Assistant serves as a central point of coordination, fostering seamless communication and collaboration across internal and external stakeholders. The role also supports the execution of strategic projects, leadership meetings, and business operations, helping ensure alignment, efficiency, and organizational effectiveness.

This position is based onsite in Boulder, Colorado. While regular in-office presence is expected to support the business and leadership team effectively, the role offers reasonable flexibility to accommodate personal appointments and other occasional scheduling needs.

Essential Duties and Responsibilities Includes the following. Other duties may be assigned.

Executive Support

• Provide administrative support for the Managing Director and the EVP, Global Head of BU Peptides ("Executives")
• Manage a complex calendar for Executives, including meetings across multiple sites, leadership meetings, customer engagements, and strategic initiatives
• Coordinate domestic and international travel, itineraries, accommodations, transportation, and expense reporting
• Prepare meeting agendas, presentations, briefing materials, reports, and correspondence
• Maintain awareness of organizational priorities and proactively anticipate the Executives' needs
• Track follow-up items and commitments resulting from leadership meetings and ensure timely completion
• Prepare the Executives for meetings by gathering relevant information, documents, and background materials
• Screen and prioritize communications, including emails, phone calls, and correspondence
• Manage expense reports, invoices, and other administrative requirements
• Handle confidential and sensitive information with a high degree of discretion and professionalism

Leadership & Site Coordination

• Act as primary liaison between the Executives and Corporate Leadership, the Board; and investors, providing seamless communication, discretion, and high-level support to strengthen executive relationships
• Coordinate and participate in leadership meetings, including agendas, materials, meeting logistics, minutes, and action-item tracking
• Partner with department leaders to ensure alignment on key initiatives, deadlines, and organizational priorities
• Assist with planning and execution of site-wide leadership events, town halls, employee meetings, and organizational activities.
• Facilitate communication and information flow between departments while maintaining appropriate confidentiality

• Prepare and analyze monthly management corporate reports, including formatting, editing, and compiling department data to ensure timely submittal

Business & Operational Support

• Support site visits and executive/customer visits, including schedules, meeting rooms, presentations, and hospitality
• Coordinate communications and logistics for audits, inspections, corporate visits, and other high-visibility activities when needed
• Organize offsite meeting venue reservations and logistics
• Order catering for lunch meetings and other department requests and facilitate dinner reservations
• Keep conference rooms in order, distribute Wi-Fi, and submit IT and Facility requests as needed
• Handle conference equipment requests and follow up with IT to ensure equipment is functional and prepared for meetings
• Follow up on facility, maintenance, and janitorial requests
• Manage logistics for conference registration
• Assist with event coordination as needed
• Be available to work after hours and on weekends, on occasion

Leadership & Budget Responsibilities None.

Safety & Environmental Responsibilities Every individual is personally responsible for the safety and environmental aspects of their activities in the workplace. Each employee is expected to perform their job duties in a safe manner utilizing all their knowledge, training, ability, and experience.

Quality Responsibilities Corden Pharma Colorado (CPC) is a manufacturer of a variety of pharmaceutical products. In following Current Good Manufacturing Practices (cGMP), Corden Pharma Colorado manufactures in accordance with the US Food and Drug Administration (FDA), International Council for Harmonisation Q7 (ICH), and other global regulations as applicable. This is critical as it is our mission to not place patients at risk due to inadequate safety, quality, or efficacy. CPC's Quality Management System, which incorporates cGMP, is designed to deliver this quality objective. Attainment is produced through the requisite participation and commitment of all staff across departments and at all levels within the company.

cGMP is the part of Quality Management System ensuring products are consistently produced to accurate quality standards. Adherence to clearly defined procedures, in compliance with the principles of cGMP, is required when performing operations across Corden Pharma Colorado.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience Bachelor's Degree preferred; equivalent education, training, and experience will be considered.

Three years of experience supporting Senior Executives, preferably in the pharmaceutical, biotechnology, life sciences, manufacturing, or other regulated industries.

Experience providing administrative support to Senior Leaders and Executives.

Language Skills Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of an organization.

Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent, and to draw and interpret bar graphs.

Reasoning Ability Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Certificates, Licenses, Registrations None.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to talk or hear. The employee is occasionally required to stand; walk; work with hands; and reach above shoulder height. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is typical of an office environment.

Core Competencies These are the specific areas of knowledge, skill, and ability that are important for successful job performance. They must be job related and consistent with business necessity.

• Advanced proficiency in Microsoft Office (particularly Outlook, PowerPoint, Excel, and Word) with the ability to manage complex calendars, develop executive-level presentations, prepare reports, and analyze data. Experience with SAP and Smartsheet is preferred
• Executive presence
• Strong communication skills, both written and verbal
• Excellent time management, multitasking, and organizational abilities
• Knowledge of office procedures, filing systems, and administrative workflows
• High attention to detail and problem‑solving skills
• Ability to handle confidential and sensitive information

Salary Actual pay will be based on your skills and experience.

Benefits 401(k) matching - Corden Pharma will contribute 100% of the first 6% - 100% vested after 2 years of service