Commercial Administrative Assistant

Job Description

Job Description

Salary: $48,000 + per year (based on experience)

Administrative Assistant - Commercial

Tallahassee, FL | Full-Time, In-Person

About Us

At Miller Glass, our success is built on craftsmanship, accountability, and a team that genuinely supports each other. Were a close-knit, fast-growing commercial glazing company looking for a Commercial Administrative Assistant who thrives on organization and teamwork. If you enjoy being the backbone of a busy operation and want to work with people who value your contribution every day, wed love to meet you.

What Youll Do

- Assist project managers with scheduling, documentation, and coordination of construction activities
- Prepare and manage submittals, RFIs, Change Orders, and Purchase Orders
- Maintain organized records of contracts, drawings, and project correspondence
- Assist project managers with preparing and submitting monthly pay applications to subcontractors
- Track job progress and maintain organized records
- Maintain and update project tracking systems

- Track and report on project KPIs such as budget adherence, schedule milestones, etc.

- File NTOs, track lien releases, and other project specific documents

- Procure and manage bid ponds, payment & performance bonds, and other project specific bond requirements

- Assist with project closeout, warranties, and as-built documents

- Procure and manage project specific insurance

- Receive, organize, and manage invitations to bid and bid calendar

- Support compliance with safety regulations and company policies

- Provide administrative support for safety meetings, toolbox talks, and incident reporting

What Were Looking For

- 5+ years of administrative experience with a general contractor or similar sized (or larger) subcontractor

- Strong Microsoft Office skills (Word, Excel, Outlook, Teams required)

- Highly self-motivated and organized with the ability to manage time and priorities without constant supervision once expectations are established

- Takes ownership of responsibilities and proactively addresses issues before they impact projects

- Able to work independently while staying aligned with team goals and deadlines
- Excellent communication and multitasking abilities
- Comfortable collaborating with project managers, field teams, general contractors, and vendors to keep projects on track

What We Offer

- Competitive salary based on experience

- Retirement plan with company match
- Health, dental, and vision insurance
- Paid time off and holidays
- Opportunities for growth and development
- A supportive, friendly team culture

Ready to join a company where your organizational skills make a real impact? Apply now and help us build something greatone pane at a time.