Administrative Assistant

Job Description

Job Description

Position Title: Administrative Assistant
Location: Tallahassee, Florida
Department: Finance and Accounting
Reports To: Director of Finance and Accounting

Starting Salary (DOE): $21 - $23 per hour

Status: Full-Time

If you'd like to be part of a thriving team with a great group of professionals, look no further. This position is a great opportunity to showcase your ability and gain further skills within the government sector.

Position Summary:

The Florida State Guard through KeyStaff, Inc. is seeking a detail-oriented and organized Administrative Assistant to provide direct administrative support to the Director of Finance and Accounting and assist other members of the Finance Team with daily office operations. This position plays an essential role in ensuring the efficiency of the department by maintaining accurate records, managing databases, organizing files, and supporting financial administrative processes.

Key Responsibilities

• Provide administrative support to the Director of Finance and Accounting and Finance Team members.
• Create, maintain, and accurately enter data into electronic databases and record systems.
• Organize, maintain, and update department files, records, and other materials.
• Prepare correspondence, reports, and other documents using word processing and database software.
• Assist with tracking departmental documents, invoices, and financial records.
• Answer phones, schedule meetings, and coordinate internal communications as needed.
• Maintain confidentiality of sensitive financial and personnel information.
• Perform general clerical duties including copying, scanning, filing, and document distribution.
• Support special projects and additional administrative tasks as assigned.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Minimum of one year of administrative or office support experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience with database management and accurate data entry.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team in a professional office environment.

Requirements

• Must successfully pass a background check.
• Must successfully pass a drug screening test.
• Must have a valid Florida State driver's license.
• Must be able to maintain confidentiality and handle sensitive information with professionalism.

Work Environment

This position is based in an office setting in Tallahassee, Florida, and requires regular interaction with the Finance and Accounting team to support the daily administrative functions of the department.

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