Executive PMO Coordinator: Drive Enterprise Initiatives

We are seeking an early in career Project Coordinator to support our Health Insurer client's Executive PMO. In this role, you will work closely with senior leaders and project managers to drive enterprise priorities, organizational initiatives, and cross-departmental goals. You’ll help leaders stay organized, track commitments, prepare deliverables, and ensure follow-through. The Project Coordinator will serve as central support between leadership, project managers, and external partners, prepare executive‑ready documentation, support basic budget tracking, and help translate discussions into clear deliverables. This position requires strong organizational and communication skills, adaptability to changing priorities, and experience with Microsoft 365 tools. If you are interested in project or program management long‑term and possess strong organizational and communication skills, we encourage you to apply! Responsibilities Support senior leaders and project managers with planning, coordination, and execution of enterprise‑wide initiatives Capture and distribute meeting notes, action items, decisions, and follow‑ups Track project tasks, deadlines, and dependencies across multiple initiatives Assist with portfolio‑level activities, including annual planning, intake tracking, deadline management for submissions and change requests, and weekly/ad‑hoc status reporting across the PMO Act as a coordination hub between project managers, leadership, and external partners Prepare and maintain presentations, summaries, and executive‑ready documentation Support basic budget tracking and status awareness Help project managers translate discussions into clear deliverables and next steps, especially where structure is still forming Adapt to changing priorities as the organization goes through growth and realignment Required Experience supporting projects, programs, or leadership teams in a coordinator, PMO, or administrative PM role Strong organizational skills and ability to manage multiple priorities Working knowledge of Agile concepts and tools Consistent attention to detail and follow‑up to keep work progressing Clear, confident written and verbal communication, especially with senior leaders Comfortable collaborating across teams with varying styles, tools, and expectations Professional, service‑oriented mindset and strong teamwork skills Adaptable to change in a growing and evolving organization Experience with Microsoft 365 tools Nice to Have Certification in Program management, project management or similar field Experience with JIRA #J-18808-Ljbffr Brooksource