Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a team in West Chester Twp, Ohio in a Contract-to-Permanent role. This position supports daily office operations by helping staff, welcoming visitors, and keeping administrative processes organized and efficient. The ideal candidate is comfortable handling correspondence, coordinating schedules, and managing routine office documentation while providing dependable support across the team.

Responsibilities:
• Welcome visitors, respond to general questions, and direct inquiries to the appropriate team members.
• Maintain organized records by filing and retrieving documents accurately and efficiently.
• Receive, sort, and distribute incoming mail and prepare outgoing correspondence for timely delivery.
• Draft clear letters, reports, and internal communications using word processing software.
• Use internal office systems and software to complete administrative tasks and support day-to-day operations.
• Create purchase orders and service work orders with attention to accuracy and processing timelines.
• Assist with calendar coordination and scheduling needs for staff and office activities.
• Operate standard office equipment, including copiers, computers, and fax machines, to support administrative workflows.
• Provide backup assistance to the office administrator and collaborate with other team members as needed.
• Be available to work additional hours when business demands require extra support.• Previous experience in an administrative support role within a detail-focused office environment.
• Working knowledge of accounts payable, billing, and general administrative procedures.
• Strong written communication skills with the ability to prepare business correspondence and reports.
• Proficiency with office software, data entry, and computer-based administrative systems.
• Ability to manage mail handling, document organization, and multiple daily tasks with accuracy.
• Comfortable using common office equipment such as copiers, computers, and fax machines.
• Strong organizational skills and the ability to provide dependable support to multiple team members.
• Flexibility to work overtime when needed.