Executive Assistant

Executive Assistant

Fort Lauderdale / Miami, Florida | Full-Time | Hybrid

Kitson Yachts, a leading luxury yacht brokerage and advisory firm specializing in yacht sales, new construction, and charter, is seeking a highly organized, proactive, and polished Executive Assistant to support the day-to-day operations of our growing team.

This role is ideal for an experienced administrative professional who thrives in a fast-paced, client-facing environment and enjoys working alongside brokers, clients, and industry professionals. The successful candidate will play a critical role in supporting sales, charter, marketing, and operational activities while helping ensure the smooth execution of key business initiatives.

Key Responsibilities

• Provide administrative support to senior management and brokerage team members
• Assist in the preparation of client presentations, sales proposals, charter brochures, and marketing materials
• Maintain and update CRM systems (HubSpot) with accuracy and attention to detail
• Coordinate and manage inbound sales and charter inquiries
• Answer and manage the company sales phone line, directing calls appropriately
• Support brokers with ongoing sales transactions, charter bookings, and client communications
• Assist with listing management across brokerage and marketing platforms
• Coordinate office operations and support day-to-day business activities
• Conduct market research and compile information on yachts, clients, and industry trends
• Assist with planning and execution of boat shows, open houses, broker events, and client activations
• Coordinate meetings, schedules, and follow-up communications as required
• Support social media, email marketing, and promotional initiatives when needed
• Must be willing to work occasional weekends and evenings to support key events, boat shows, and client functions
• Maintain a professional presence when interacting with clients, industry partners, and vendors

Experience & Skills

• Minimum of 2-3 years of administrative experience, preferably supporting executives, high-profile individuals, or luxury clientele
• Experience within the marine, yachting, luxury hospitality, real estate, or luxury lifestyle sectors preferred
• Exceptional organizational and multitasking abilities
• Strong verbal and written communication skills
• Professional, polished, and client-focused demeanor
• High attention to detail and ability to manage multiple priorities simultaneously
• Proficiency in Microsoft Office Suite
• Experience with HubSpot or similar CRM platforms preferred
• Ability to work independently while contributing effectively within a team environment

Personal Attributes

• Proactive and resourceful with a solutions-oriented mindset
• Highly organized and dependable
• Professional and confident communicator
• Strong interpersonal skills with the ability to interact with UHNW clients and industry stakeholders
• Positive attitude and willingness to take ownership of responsibilities
• Passion for luxury, hospitality, travel, or yachting is highly desirable

Location & Work Arrangement

• Hybrid position with a combination of remote and in-office work
• Candidates must be based in South Florida , with the ability to attend meetings and events in Fort Lauderdale and Miami
• Flexibility to travel locally for yacht showings, boat shows, client meetings, and company events as needed

Why Join Kitson Yachts?

• Work directly alongside experienced yacht brokers and industry professionals
• Exposure to luxury yacht sales, charter, and new construction projects
• Be part of a fast-growing, globally focused brokerage firm
• Engage with world-class yachts, prestigious destinations, and UHNW clientele
• Opportunity for long-term career growth within the luxury yachting industry