Executive and Program Assistant

Brooks Institute Executive and Program Assistant Opportunity Location: Wheaton, IL Status: Full-time, non-exempt Reports to: Vice Presidents & Executive Director The Brooks Institute for Animal Rights Law and Policy is a think-and-do tank pursuing a paradigm shift in human responsibility towards, and value of, nonhuman animals by advancing animal law, animal policy, and related interdisciplinary studies. Position Summary/How You Will Make a Difference We are seeking a mission-aligned and highly skilled Executive and Program Assistant to provide critical support to leadership, with a focus on administrative assistance, event logistics, and project facilitation. Success in this role involves ensuring the leadership team’s time and energy is spent on strategic priorities to advance the organization’s mission and goals, ultimately increasing our impact. You will provide administrative support for programs and events that equip the animal law community, and advance animal law academics, scholarship, and practice in a broadly collaborative environment. This role requires not only strong operational skills, but also a high degree of emotional intelligence, including self-awareness and sound judgment. Above all, we are seeking the right synergistic fit for our team. You will do invaluable work towards the goal of effecting change for nonhuman animals.

PRIMARY RESPONSIBILITIES INCLUDE:

As part of the operations team, the Executive and Program Assistant will be responsible for: Leadership Support: Manage calendars, book travel, prepare detailed itineraries, and create expense reports Providing inbox management and personal assistance Proactively identify and anticipate the needs of leadership Administrative & Project Coordination: Manage the administrative functions of operations and programs Draft, proofread, and cite-check correspondence and organizational materials Manage data and documentation in project management and CRM systems Event & Meeting Management: Coordinate meeting scheduling and logistics, prepare agendas, and facilitate as needed Event preparation, onsite logistics, and post-event wrap-up Performing other duties as assigned

QUALIFICATIONS

Bachelor’s degree (or higher) and 7+ years of experience supporting executive-level staff Exceptional organization, attention to detail, and follow-through Integrity, discernment, and discretion are vital qualities to possess Impeccable time management, adaptable, and remaining steady and composed when handling competing priorities A proactive, collaborative, and service-oriented approach to their work Committed to high-quality work; treats feedback as an opportunity for growth Excellent written and verbal communication skills Proficient in or eager to learn tools such as CRM and project management platforms Demonstrated commitment to the mission, values, and work of the Brooks Institute Experience with project management is desirable

COMPENSATION AND BENEFITS

Competitive compensation commensurate with experience and qualifications Potential for some work-from-home flexibility A collaborative, innovative, and comfortable work environment with an integrated small team Opportunities for professional development Benefits including: 100% employer-paid medical, dental, and vision insurance premiums 16 days of PTO plus 9 paid holidays 10% employer 401(k) contribution after one year of service with 100% vesting

WORK ENVIRONMENT

Must be able to lift 20 pounds waist-high Will be required to sit for extended periods operating a computer Office environment has intermittent noise, normal in nature While we do not require applicants to be vegan/vegetarian, we request that Brooks Institute environments and functions to remain free from animal products (foods/textiles e.g. meat, eggs, dairy, fur, etc.) Evening and weekend work as required Travel within the U.S required (approximately 1-4 per year) Job Application Please Answer All Questions. Resumes Are Not A Substitute For A Completed Application. We are an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, religion, sex, sexual orientation, national origin, age, physical or mental disability, genetic information or any other category protected by applicable federal, state, or local laws. Name * First Name Last Name Address * Address Line 1 Address Line 2 City State ZIP Code Telephone * Email * LinkedIn Profile * LinkedIn Profile * Feel free to include any/all social media profiles Full-time Part-time Either Are you able to work in-office in Wheaton, Illinois? * Are you able to work in-office in Wheaton, Illinois? Yes No Are you willing to relocate to near the Brooks Institute office in Wheaton, Illinois? * Are you willing to relocate to near the Brooks Institute office in Wheaton, Illinois? Yes No Are you willing to relocate to near the Brooks Institute office in Wheaton, Illinois? Yes No Other Other How many hours can you work weekly? * Desired Salary/Hourly Rate * Date on which you can start work if hired * Would this be your only employment (inclusive of entrepreneurship)? * Would this be your only employment (inclusive of entrepreneurship)? Yes No Please elaborate on anticipated ongoing employment outside of the Brooks Institute. * Please elaborate on anticipated ongoing employment outside of the Brooks Institute. * Please include entrepreneurial priorities, part, or full time obligations. Are you willing to work overtime? * Are you willing to work overtime? Yes No Can you work evenings and/or weekends as needed? * Can you work evenings and/or weekends as needed? Yes No Are you willing to travel? * Are you willing to travel? Yes No Are you 18 or older? * Are you 18 or older? Yes No Are you authorized to work in the United States? * Are you authorized to work in the United States? Yes No If your qualifications are better suited for an alternate Brooks Institute available position, would you like to be considered for that role? * If your qualifications are better suited for an alternate Brooks Institute available position, would you like to be considered for that role? Yes No List any specific skills or experience relevant to the position or Brooks Institute mission that you feel qualify you for the job for which you are applying. * Please write a brief statement about your interest in this position and animal protection. * How does the Brooks Institute fit into your short- and long-term goals? * How would you describe your work style? * Describe your ideal company and company culture. * Prior Experience If applicable, list below any other names by which you have been known which may be necessary to allow us to confirm your work and educational record. * If applicable, list below any other names by which you have been known which may be necessary to allow us to confirm your work and educational record. * For example, change of name, use of an assumed name, nickname, etc. Education Education * Education * Please include School Name and Location, whether you graduated, number of years completed, and program/degree/major studied for High School, College, and Business/Technical/Trade School or Post College education. Employment Employer 1 Employer - Name, Address, Type of Business * Phone * Dates Employed * Job Title * Duties * Supervisor's Name * May we contact? * May we contact? Yes No If No, why not? * Reason for Leaving * What will this employer say was the reason your employment terminated? * How much notice did you give when resigning? If none, explain. * Employer 2 Employer - Name, Address, Type of Business * Phone * Dates Employed * Job Title * Duties * Supervisor's Name * May we contact? * May we contact? Yes No If No, why not? * Reason for Leaving * What will this employer say was the reason your employment terminated? * How much notice did you give when resigning? If none, explain. * Employer 3 Employer - Name, Address, Type of Business * Phone * Dates Employed * Job Title * Duties * Supervisor's Name * May we contact? * May we contact? Yes No If No, why not? * Reason for Leaving * What will this employer say was the reason your employment terminated? * How much notice did you give when resigning? If none, explain. * Please explain fully all gaps in your employment history in excess of one month. Have you ever been terminated or asked to resign from any job? * Have you ever been terminated or asked to resign from any job? Yes No If Yes, how many times and for what reason(s)? * Has your employment ever been terminated by mutual agreement? * Has your employment ever been terminated by mutual agreement? Yes No If Yes, how many times and for what reason(s)? * Have you ever been given the choice to resign rather than be terminated? * Have you ever been given the choice to resign rather than be terminated? Yes No If Yes, how many times and for what reason(s)? * References Please provide additional work-related references we may contact. 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