Administrative Assistant (Onsite)

Administrative Assistant

The Administrative Assistant provides comprehensive administrative and operational support to the engineering team and leadership while serving as a central resource for site-wide business needs. This role requires professionalism, sound judgment, confidentiality, and the ability to operate effectively in a fast-paced environment. This is an onsite role in St Petersburg, FL.

What You Will Do

• Coordinate onsite and offsite meetings, events, meals, and employee engagement activities.
• Arrange domestic and international travel in accordance with company policies; prepare related expense reports.
• Serve as a primary resource for general site inquiries, visitor assistance, and information routing.
• Coordinate facilities service requests, shipping needs, and office supply ordering, tracking, and organization.
• Prepare meeting materials, presentations, reports, and documents using Microsoft Office Suite.
• Provide occasional calendar coordination for leaders as needed.
• Support onboarding by coordinating workspace assignments, desk setup, and new-employee resources.
• Collaborate with other administrative professionals to ensure coordinated support across teams and functions.
• Perform additional administrative and project duties as business needs evolve.

What You Will Learn

• Cross-functional site operations and coordination within engineering and site support.
• Process improvement and workflow optimization.
• High-visibility communication, customer service, and stakeholder management.
• Best practices for supporting multiple leaders and dynamic priorities.
• Tools and systems used in administrative operations, including travel, purchasing, and expense platforms.

Qualifications You Must Have

• Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience
• The ability to obtain and maintain a U.S. government issued security clearance is required
• U.S. citizenship is required, as only U.S. citizens are eligible for a security clearance
• Microsoft Office Suite experience

Qualifications We Prefer

• Demonstrated ability to manage multiple tasks, meet deadlines, and adapt to changing priorities.
• Verbal and written communication skills.
• Experience supporting multiple leaders or engineering organizations.
• Experience with Concur, SAP, Ariba, SharePoint, or similar administrative platforms.
• Customer service skills and the ability to remain calm under pressure.
• Ability to quickly learn new tools and technologies.
• Experience coordinating site-wide events or supporting facilities, onboarding, or operational tasks.

What We Offer

• Medical, dental, and vision insurance
• Three weeks of vacation for newly hired employees
• Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
• Tuition reimbursement program
• Student Loan Repayment Program
• Life insurance and disability coverage
• Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
• Birth, adoption, parental leave benefits
• Ovia Health, fertility, and family planning
• Adoption Assistance
• Autism Benefit
• Employee Assistance Plan, including up to 10 free counseling sessions
• Healthy You Incentives, wellness rewards program
• Doctor on Demand, virtual doctor visits
• Bright Horizons, child and elder care services
• Teladoc Medical Experts, second opinion program
• And more!