Administrative Coordinator

Administration, HR & Finance Coordinator (Confidential Law Firm) Location: Downtown Miami, FL (Hybrid – Remote Fridays) Compensation: $27–$29/hour Our client, a prestigious international law firm, is seeking an Administration, HR & Finance Coordinator to join their close-knit team. This is an exciting opportunity for an organized, proactive professional who enjoys variety in their day and wants to play a vital role in supporting office operations, human resources, and finance. This firm is known for its collaborative, people-first culture, exceptional work-life balance, and long-tenured employees. If you're someone who takes pride in staying organized, anticipating needs, and keeping operations running seamlessly, we'd love to hear from you. What You'll Do Office Administration & Operations Oversee daily office operations and ensure a professional, organized work environment. Coordinate with building management, vendors, and service providers. Manage office supplies, maintenance, equipment, and facility needs. Support executive leadership with scheduling, correspondence, and special projects. Maintain confidential company records and administrative files. Human Resources Assist with recruiting, candidate screening, onboarding, and offboarding. Maintain employee records and HR documentation. Track PTO and assist with benefits administration. Support employee engagement initiatives, company events, recognition programs, and team activities. Help maintain and update company policies and procedures. Perform bookkeeping functions using QuickBooks. Process accounts payable, invoices, expense reports, and reimbursements. Maintain accurate financial records and supporting documentation. Assist with reconciliations, deposits, budgeting, and financial reporting. Qualifications 2–4 years of experience in office administration, HR, finance, bookkeeping, or a related role. Experience with ADP is a plus. Bachelor's degree preferred. Bilingual English/Spanish is a plus, but not required. Advanced proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint). Exceptional organizational skills with strong attention to detail. Ability to manage multiple priorities while maintaining professionalism and confidentiality. A proactive, positive attitude with a willingness to jump in wherever needed. What We're Looking For The ideal candidate is someone who: Takes initiative and enjoys solving problems. Is highly organized and detail-oriented. Thrives in a collaborative, team-focused environment. Enjoys supporting people and improving processes. Is adaptable, dependable, and eager to learn. Why You'll Love This Opportunity Hybrid schedule with remote Fridays Excellent benefits for direct hire employees Collaborative, supportive team culture Strong emphasis on work-life balance Long-term growth opportunities with a highly respected organization If you're looking for a position where your contributions truly make an impact and you're excited to support a dynamic professional team, we'd love to connect! #J-18808-Ljbffr