Office Assistant - Connolly Middle School 26-27 SY

Office Assistant/Attendance Clerk Middle School

Assist school office, professional staff and departments with a variety of typing, recordkeeping, attendance, data entry, and other clerical duties. Welcome and provide assistance and information to the parents, students, visitors, volunteers, and staff.

Qualifications

Education and/or experience equivalent to a High School Diploma or GED

One (1) year of general office clerical experience

State of Arizona Level 1 Fingerprint Clearance Card

Completion of District administered skills tests

Some positions may require fluency in Spanish

Some positions may require a valid Driver's License

Essential Functions

Provide public relations support to office staff by interacting in person and by telephone with parents, students, visitors, volunteers, and staff.

Receive and records daily student attendance; enter attendance data into informational databases.

Track attendance and truancy; contact parents of absent children.

Input data into computer and run data.

Prepare new student packets; register new students and ensure all records are available as requested.

Maintain all aspects of student registration and files including paper and electronic records; forward copies to new school when transferring.

Contact Attendance Officer regarding truant students; provide appropriate documentation

Respond to telephone calls dealing with discipline and attendance issues.

Process lunch program applications.

Assist with the mailing of report cards and other documents.

Process lunch fees, activity funds, and other related monetary duties.

Inventory office supplies and materials.

May dispense medications to students in the absence of Nurse.

May translate for Spanish speaking parents.

Assume duties in absence of School Office Manager.

Perform other duties as assigned.

Knowledge, Skills and Other Characteristics

Knowledge of District attendance, registration, and record keeping policies and procedures

Knowledge of customer service/public relations methods, practices and procedures

Knowledge of interpreting and translating verbal and written English to Spanish preferred

Knowledge of computer applications related to assignment

Skill utilizing verbal and written communication skills to develop correspondence, reports, and specialized materials and spreadsheets

Skill utilizing customer service techniques in responding to requests, inquiries and complaints

Skill maintaining, updating and retrieving information related to student attendance, registration, tracking and withdrawals

Skill maintaining confidential files and records

Skill establishing and maintaining effective working relationships

Skill in caring for ill children in absence of nurse

Ability to work on multiple tasks simultaneously with frequent interruptions

Working Conditions

General office environment with extensive student and public contact

Repetitive motion and eye strain through extensive utilization of computer hardware and software.

May require lifting materials and supplies weighing up to 25 pounds

Work Year

228 Days

Department/School

Middle School

Grade

36

Reports To

Principal

Evaluation

Classified Personnel Evaluation

Supervises

N/A