Administrative Assistant II

Job Description

Job Description

We are looking for an experienced and dependable Part Time Administrative Assistant II Tuesday through Thursday 8-5 to support front desk operations for a machinery manufacturing organization in Rock Hill, South Carolina. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys creating a welcoming office environment while keeping daily administrative activities organized and on track. The role is fully onsite and offers part-time hours initially, with the possibility of moving into a permanent schedule based on business needs.

Responsibilities:

• Welcome guests and employees at the front desk, provide direction, and ensure each visitor has a positive and well-organized experience.

• Manage incoming calls, route messages appropriately, and respond to routine inquiries with accuracy and courtesy.

• Coordinate calendars, arrange appointments, and help organize meetings to support smooth day-to-day office operations.

• Maintain digital and physical records, using Excel and other office tools to keep information accurate, accessible, and well organized.

• Support office upkeep by working with outside service providers and assisting with facility-related needs as they arise.

• Share important updates, concerns, and operational issues with leadership in a timely and clear manner.

• Provide general administrative assistance such as data entry, document preparation, and communication support across the office.

• Prior experience in an administrative, receptionist, concierge, or front desk support role is preferred.
• Strong verbal communication skills with the ability to interact professionally with visitors, staff, and external partners.
• Proficiency in Microsoft Office applications, including Excel, Outlook, and Word.
• Ability to manage multiple priorities, stay organized, and meet deadlines in a busy office setting.
• Comfortable handling a multi-line phone system and maintaining a friendly, service-oriented presence.
• Strong attention to detail and accuracy in filing, scheduling, and data entry tasks.
• Ability to work fully onsite in Rock Hill, South Carolina and adapt to part-time hours with potential for a permanent transition.