Legal Administrative Assistant

Job Title: Temp - Legal - SNA / Legal Administrative Assistant Location: Louisville, KY 40223 Duration: 12+ Months (Possible Extension) Shift: 8am -5pm (M-F) Qualification: Experience with legal billing, AP, records management, or professional services support preferred Strong attention to detail; able to review invoices, matter records, and vendor information accurately Comfortable using Excel, Outlook, SharePoint, Docusign, and billing/workflow systems; Bright flag experience a plus Able to handle confidential information and follow established legal department procedures Strong written communication and follow-up skills with internal stakeholders, outside counsel, and vendors Available to work onsite at SNA; temp-to-permanent opportunity Experience preparing, routing, tracking, and filing documents through Docusign or a similar e‑signature platform Familiarity with legal documents, signature routing, document retention, and records management preferred Current Notary Public certification preferred, or willingness to obtain certification if needed Experience preparing FedEx, UPS, or other overnight/shipping labels preferred Roles and Responsibilities: Support legal billing administration, including invoice intake, routing, follow‑up, and status tracking Assist with outside counsel and vendor onboarding, documentation collection, and payment coordination Maintain matter records, billing files, executed documents, and legal department records in designated systems Update spreadsheets, trackers, SharePoint folders, and department records accurately and consistently Coordinate with Legal, AP, Finance, Procurement, and outside counsel to resolve invoice or vendor questions Prepare, organize, and file legal documents, correspondence, approvals, signature records, and formalities materials Escalate missing information, timing risks, billing discrepancies, or process issues to the supervising manager Prepare, route, monitor, and file documents through Docusign, including tracking signature status and following up with internal and external signers as needed Download, organize, and maintain fully executed documents and related completion certificates in designated legal records repositories Prepare shipping and overnight delivery labels for legal documents, original signatures, checks, corporate records, and other department materials Coordinate mailing, tracking, and confirmation of delivery for time-sensitive legal and corporate documents #J-18808-Ljbffr Net2Source (N2S)