Administrative Assistant/Bookkeeper

Job Description

Job Description

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Bookkeeper to join our team. This role combines administrative support with day-to-day bookkeeping responsibilities. The ideal candidate will have experience in office administration, be proficient in bookkeeping practices, and be comfortable working in a fast-paced environment. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

Responsibilities 

• Answer incoming phone calls and route them to the appropriate person
• Greet visitors
• Write emails and memos and distribute them appropriately
• Contribute to company reports
• Maintain an organized filing system. Order office supplies
• Develop, update, and maintain relevant office procedures
• Input invoices and do basic bookkeeping on QuickBooks

Qualifications

• High school diploma/GED required, Associate’s degree or administrative training is preferred
• Previous experience as an Administrative Assistant or in a similar position
• Familiarity with standard office equipment such as printers and fax machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, Excel and QuickBooks
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bi-lingual would be a plus