Accounts Payable Specialist

Accounts Payable Specialist

Speed Bay Warehouse Solutions

Reports to: Accounts Payable Manager

Location: Speed Bay Warehouse Solutions - Denver, CO (Cherry Creek)

Schedule: Full-time, Exempt, In-Office

Overview

Speed Bay Warehouse Solutions is a vertically integrated commercial real estate investment and management platform focused on acquiring and operating multi-tenant shallow bay light industrial properties in prime infill markets across the United States. Backed by the founders of Black Creek Group and their 30-year track record of more than $25 billion in real estate transactions, Speed Bay is building a national portfolio through disciplined acquisitions, operational excellence, and technology-driven performance.

This is an exciting opportunity to join an emerging commercial real estate operating platform focused on acquiring and managing multi-tenant light industrial shallow bay properties in key metropolitan areas across the US.

As part of this growing organization, the Accounts Payable Specialist will play a key role in supporting daily AP operations, including invoice processing, vendor maintenance, payment administration, and compliance tracking, while delivering exceptional service to internal teams and external vendors in a fast-paced environment.

Key Responsibilities

• Review and process invoices daily within Yardi, ensuring completeness and accuracy.
• Verify invoices are routed through the appropriate approval workflows and follow established approval policies.
• Ensure proper coding of invoices to general ledger accounts, properties, departments, and cost centers.
• Maintain vendor records, including new vendor setups and updates to existing vendor information.
• Review and track Certificates of Insurance (COIs), ensuring required documentation is received and maintained in accordance with company policies.
• Send and manage VendorCafe invitations and assist vendors with onboarding and registration processes.
• Monitor VendorCafe compliance requirements and maintain current vendor documentation.
• Respond promptly and professionally to inquiries from vendors, employees, customers, and management regarding invoices, payment status, account information, and vendor setup requests.
• Assist with weekly payment processing, ACH runs, check runs, and urgent payment requests as needed.
• Research and resolve invoice discrepancies, payment issues, and vendor account concerns.
• Maintain accurate records and documentation in compliance with company policies and audit requirements.
• Collaborate with internal departments to ensure timely invoice approvals and payment processing.
• Assist with month-end closing activities and AP reporting as assigned.
• Identify opportunities for process improvements and increased efficiencies within Accounts Payable operations.
• Prepare 1099 information.

Qualifications

Required

• Associate degree in Accounting, Finance, Business Administration, or equivalent work experience.
• Minimum of 2 years of Accounts Payable experience.
• Experience processing high-volume invoices.
• Strong understanding of accounts payable procedures and basic accounting principles.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational, problem-solving, and time management skills.
• Proficiency in Microsoft Office Suite.
• Excellent written and verbal communication skills along with the use of Company-approved AI tools.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred

• Experience with Yardi Voyager and VendorCafe.
• Experience in commercial real estate, construction, property management, or warehouse/logistics environments.
• Knowledge of vendor compliance and certificate of insurance tracking.
• Experience with ACH and check payment processing.

What We Offer

• Competitive base salary and discretionary bonus
• Comprehensive medical, dental, vision, life and disability insurance
• 401k Plan
• Paid office parking
• Growth opportunities within a thriving real estate company
• A collaborative and supportive work environment

Note: This job description is not intended to be all inclusive or exclusive. At any time, employees may perform other related duties as required to meet the ongoing needs of the organization and participate in additional trainings.

Compensation

The annual full-time base salary range for this role is $60,000 - $72,000. Specific compensation is determined through interviews and a review of relevant education, experience, training, skills, geographic location and alignment with market data. Additionally, certain positions may be eligible to receive a discretionary bonus as determined by bonus program guidelines, position eligibility and Speed Bay Senior Management approval. Speed Bay offers PTO and paid holidays, the terms of which are set forth in the program policies. All full-time employees are also eligible to participate in various benefit plans, including medical, dental, vision, life, disability insurance and 401K, in each case in accordance with the terms of the applicable plans.

Equal Opportunity Employer

Pay Transparency Nondiscrimination Provision: Speed Bay is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Know Your Rights: Workplace Discrimination is Illegal

Speed Bay does not accept unsolicited resumes from staffing agencies, search firms or any third parties. Any unsolicited resume submitted to Speed Bay in any manner will be considered Speed Bay property, and Speed Bay will not pay a fee for any placement resulting from the receipt of an unsolicited resume.