Accounting Technician - Finance Division (2 Positions)

Description This recruitment is intended to fill vacancies at the William R Ridgeway Family Relations Courthouse and the Carol Miller Justice Center. The selected incumbents at the Carol Miller Justice Center will work a 4/10 schedule. Definition Under general supervision, work involves responsibility for technical accounting work in reviewing and recording financial transactions within established systems and procedures. Distinguishing Characteristics Accounting Technician is a technical class. Work involves the exercise of independent judgment in the analysis and interpretation of financial and statistical data which may include a wide variety of processes and accounts with varying degree of complexity/responsibility. In contrast the Account Clerk is at the advanced journey level, performing less complex duties concerning single processes or accounts. Examples of Duties (Note: The following duties are typical of those performed by incumbents in this class series. Other related duties may also be performed; not all duties listed are necessarily performed by each individual.) Prepares various accounting reports drawing on information from contracts, cases, leases, computer reports to project future revenues/expenditures. Interprets and applies contracts, leases, and policies and procedures to meet mandated guidelines and ensure payments meet guidelines. Audits accounts by verifying balances against beginning and ending information assuring that the accounting principles and procedures are adhered to with the appropriate checks and balances confirming the integrity of the systems. Researches accounts, error reports, payments, credits, and case files to ensure accounts balance, proper funds are distributed and expenditures are properly coded. Analyses, verifies and adjusts accounting data using various sources of information to reconcile/balance reports and accounts for further processing. Contacts and coordinates with departments and outside agencies to establish contracts, receive legal interpretation, establish procedures, resolve collection issues and identify resources. Researches and resolves difficult and complex customer service problems referring to rules, regulations, policies and procedures to meet customer needs. Explains policies and procedures to inform internal and external customers of correct process. Interprets work procedures to make decisions on difficult procedural problems. Answers questions from unit staff on policies, procedures, directives or changes in laws and regulations, accounting theory and auditing to facilitate workflow. Resolves complex/difficult problems with technical aspects of line work to ensure work is completed and conforms to legal requirements. Creates spreadsheets, databases and report applications to track and access information. Acts as liaison to systems analysts and programmers, identifying and documenting system errors or deficiencies to create, improve, update, test, and maintain database system. Completes, reviews, and approves various documents/forms to complete forms and financial documents, process requests, request payments, process licenses or claims. Composes documents (memos, letters, forms) using personal computer ensuring correct grammar, punctuation, and spelling to produce legible, accurate and clearly understood documents. Minimum Qualifications Any combination of training and experience which would provide the required knowledge and ability is qualifying. A typical way to obtain the requisite knowledge and abilities would be: Either I Experience One (1) year of experience in the class of Account Clerk or Senior Office Specialist responsible for financial record keeping in Sacramento Superior Court service. Or II Education: Completion of an accounting curriculum or accounting certificate program given by an accredited institution, university or college including courses in general accounting principles, auditing, cost accounting and business law. And Experience: Two (2) years of responsible experience in the preparation and maintenance of accounting records which may include: processing billing/invoices on a computerized accounting system, preparation of reports analyzed by management or reconciling accounts, preparing and reconciling general ledgers, balance sheets, income statements, statements of cash flow and bank statements. Responsible for accounts payable and accounts receivable. Substitution: Two (2) additional years of qualifying experience may be substituted for the required curriculum. Knowledge Of General principles, procedures, terminology and practices used in financial and statistical accounting including posting, computing totals, reconciling accounts and reviewing balance sheets; customer service techniques; computer applications including databases, spreadsheets, and word processing; arithmetic to make calculations (addition, subtraction, multiplication, division, percentages, decimals) and make correct change; English language to communicate; clear writing: using proper English grammar, punctuation, spelling,vocabulary; letter and memo format. Ability To Apply governmental accounting principles to the creation of financial and accounting transactions including auditing and reconciling accounts; analyze and evaluate financial and accounting records, drawing logical conclusions, resolving discrepancies and making decisions; prepare financial and accounting reports and statements in accordance with predetermined requirements; interpret, apply and explain laws, regulations, rules, policies and procedures; calculate solutions to math problems involving additions, subtraction, division, multiplication, percentages, decimals and math problems involving basic algebraic expressions; establish and maintain effective working relationships as necessitated by work assignments; communicate effectively with the public, other public agencies and subordinate staff; train and cross-train employees; delegate work effectively; meet deadlines under pressure of interruption; understand and follow complex oral and written instructions; read English at a level necessary to understand procedure manuals, policy guidelines, software manuals, technical documents, reports and laws/regulations; understand and follow complex verbal and written instructions; write English at a level necessary to compose clear and concise reports, procedure manuals and correspondence; operate standard office machines and equipment used in work assignments such as word processing equipment, computer terminals, printers, adding machines, copying equipment and fax machines Other Information Must be able to pass a criminal history information background check. Typical Physical Requirements Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 lbs.; corrected hearing and vision to normal range; verbal communication; use of office equipment, including computer, telephone, calculator, copiers and fax. Typical Working Conditions Work is performed in an office environment; continuous contact with other staff and the public. The following is an explanation of the benefits, which apply to those employed in regular or limited-term positions: Vacation: Vacation with pay varies depending upon the employee representation unit. New employees typically earn 10 days per year and accrual rates normally increase according to years of service. Holidays: The Superior Court of California, County of Sacramento recognizes 14 holidays and 5 floating holidays per year. Sick Leave: Employees accrue 5.0 hours per bi-weekly pay period. Parental Leave: Employees with at least 1 year of service are eligible for paid parental leave upon the birth or adoption of a child. Retirement: Employees are covered by the Sacramento County Employee's Retirement System (SCERS) and Social Security. Group Health Insurance: The Court offers several choices of employee and dependent health insurance coverage, with a significant portion paid by the employer. Dental and Vision Services Plan: Employee and dependent dental and vision insurance plans are provided at no cost. Life Insurance: Basic employee life insurance is provided at no cost to the employee with additional optional life insurance available at the employee's cost. Medical and Childcare Flexible Spending Accounts: The ability to deduct a portion of your salary before taxes to apply toward medical expenses and/or child care expenses. Deferred Compensation: The Court offers a Deferred Compensation Program. Sacramento Credit Union: The credit union offers loan facilities and systematic savings plans through payroll deduction. Tuition Reimbursement: The Court reimburses up to $3,000.00 dollars of an employee's educational expenses as outlined in its Tuition Reimbursement policy. Long Term Disability: A Long Term Disability (LTD) plan is provided at no cost to employees. Transit Subsidy: The Court provides a transit subsidy to eligible employees based on current policy. 01 Describe your experience documenting processes and preparing procedure manuals. Include in your response the specific steps taken to complete the task. 02 Describe your experience reconciling financial data. Include in your response the source(s) for the data and the steps taken to perform the reconciliation. Required Question #J-18808-Ljbffr Sacramento Superior Court