Administrative Assistant - Performing Arts

Job Description: Administrative Assistant - Dance & Performing Arts

Reports to: Director of Performing Arts


Classification: Non-Exempt | Part Time | 1040 Hours Annually | Staff

Position Summary: This role exists to support and implement the Mission of Magnificat High School. The Administrative Assistant supports the daily operations of the Performing Arts Department by providing clerical, organizational and administrative assistance to the Director of Performing Arts and Dance Team Director & Head Coach.

Mission:

Acts in a manner consistent with the mission and teachings of the Catholic Church, the Mission and Heritage of the Sisters of the Humility of Mary, and the Mission, Values, and beliefs of Magnificat High School.

Works to build a respectful, inclusive, and equitable, community with students, colleagues, parents, and others where all students feel respected, valued, and can thrive.

Respects the racial, ethnic, religious, and socio-economic diversity of all students, faculty and staff.

Utilizes a student-centered approach in collaboration with all community members to develop and support programming in alignment with the school's Mission, Values, and goals.

Employs a restorative approach in developing and maintaining relationships with students, families, and staff.

Major Responsibilities:

• Completes reconciliation of departmental credit card transactions.
• Assists with inventory management, including the concession stand, props/costumes, branded merchandise, equipment and resources.
• Assists in overseeing box office operations by coordinating volunteer scheduling and providing on-site supervision during open hours.
• Works directly with the Finance Department to invoice dance team participant accounts and provide accurate bookkeeping for the Dance Team and the Performing Arts Department.
• Supports the Performing Arts Director and Dance Team Program Director & Performing Arts Manager with coordinating communications and organizing events and programming.
• Perform general office duties as assigned.
• Maintain accurate student records.
• Ensure confidentiality and security of all student records.

Other Responsibilities

• Completes other duties as assigned.

Work Environment:

• Ability to work extended days, evenings and weekends as needed without a typical schedule (full time and part time hours as needed and depending on the season).
• Work is performed in a typical school office environment, which may involve frequent interaction with students, staff, and parents.
• Regular activities include walking, sitting, standing, talking, listening, and engaging in face-to-face and phone communication.
• Requires frequent reading, writing, and use of fine motor skills for handling office tasks such as managing correspondence, completing forms, filing documents, faxing, copying, and typing.
• Visual focus and attention to detail are essential for reviewing documents, data entry, and operating office equipment.
• Frequent use of computers and telephones is required throughout the day.
• Occasionally may need to bend at the waist or knees or reach above shoulder level to retrieve files or access items stored on shelves.
• Ability to lift or carry moderately heavy items, such as boxes of paper or office supplies (typically up to 20 pounds), on occasion.

Magnificat High School is committed to creating a diverse workforce and is an equal opportunity employer. All qualified applicants will be considered for employment. For applicants with disabilities: in order to ensure reasonable accommodation for individuals protected under Title 1 of the Americans with Disabilities Act of 1990 (as amended) applicants that require accommodation with the application process may contact the Human Resources Department at View phone number on click.appcast.io.

Requirements

Position Qualifications:

Education:

• High School diploma or equivalent required.

Work Experience:

• Previous administrative or clerical experience in a school or educational setting preferred.
• Bookkeeping experience preferred.

Skills and Competencies:

• Proficient in Microsoft Office Suite and/or Google Workspace.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.

Qualities:


Ability to handle confidential information with discretion.

Friendly, professional demeanor with a customer service orientation.

Ability to work collaboratively and adapt in a dynamic school environment.

Required clearances for employment:

BCI/FBI fingerprinting check

Virtus Training

References Checked

Reviewed/Modified Date: 5.2026