Office Administrator

Job Description

Job Description

Administrative Assistant

Clarendon Early Education Services, Inc.

Responsibilities include:

Reception, data entry, intake of clients, assisting parents with childcare referrals and transportation, assist transportation director to ensure safety and best practices. Daily attendance calls to educators. Management of attendance tracking including substitute care for educator closures. Daily communication with Resource and Referral Agencies, Providers, Parents, Staff. Maintain audit ready record keeping including daily communication with billing staff. Administrative duties to ensure smooth operation of the regional office. Assist the Regional Director, Billing Team and Child Care staff in all facets of childcare, subsidy administration, parent and educator support, professional development preparation and translation as needed. Evening Professional Development trainings as required.

Qualifications:

• Knowledge working with vouchers, and Early Education and Care contracts/ regulations, a plus. Transferrable knowledge related to state/federal subsidy eligibility may be acceptable.
• Computer proficiency in Word, Excel, and Access

Qualified Applicants will also possess the following skills:

• Ability to work individually as well as a team-player
• Strong interpersonal skills working with a diverse range of culturally linguistic backgrounds
• Exceptional organizational skills, with ability to prioritize and complete tasks in a timely fashion
• Experience in customer service and support
• Professional, Reliable and Adaptable, quick learner, takes initiative
• Attention to detail and able to resolve issues in a time sensitive manner
• Bi-lingual (English-Spanish)
• Occasional evening trainings

Benefits include:

• 16 paid holidays
• 8 sick/personal days
• 2 weeks of Earned time-off
• Health and dental benefits
• 401K Retirement Plan Option