Special Projects Coordinator

Position: Special Projects Coordinator
Classification : Full-time, Non-exempt (Hourly)
Reports to : Director, Special Projects
Company  Texans Together
Location: Memorial

Position Description:
The Special Projects Coordinator supports the planning, coordination, and execution of strategic initiatives that improve operations, partnerships, and outcomes for children and families. This position works across multiple departments and stakeholders to help advance organizational priorities through project coordination, research, analysis, communication, and process improvement. This role provides exposure to executive-level initiatives and offers a clear pathway for growth into project and program leadership positions.

The ideal candidate is highly organized, analytical, and curious, with a strong desire to learn project management, strategic thinking, and organizational leadership.

Primary Responsibilities:

• Support the planning and execution of strategic projects and initiatives.
• Maintain project plans, timelines, and task trackers.
• Track deliverables, deadlines, and follow-ups across multiple workstreams.
• Proactively flag risks, delays, or gaps to the Director, Special Projects.
• Assist with implementation of pilot programs and new initiatives.
• Conduct research on policy, programs, and operational best practices.
• Gather, clean, and analyze data to support decision-making.
• Build basic reports and summaries of findings.
• Synthesize information into clear takeaways and recommendations.
• Schedule and prepare materials for internal and external meetings.
• Document meeting notes, action items, and next steps.
• Follow up with stakeholders to ensure progress and accountability.
• Support coordination across teams (HR, Finance, Legal, Operations, etc.).
• Draft Presentations, memos, and status updates for internal use.
• Maintain organized project documentation and shared resources.
• Help translate complex information into clear, digestible formats.
• Support preparation of materials for leadership and external partners.

Required Qualifications:

• Bachelors degree.
• Minimum one (1) year professional experience in project coordination, operations, program management, public policy, nonprofit organizations, consulting, government, healthcare or related fields.

Preferred Qualifications:

• Experience in child welfare system a plus.

Knowledge, Skills, and Abilities:

• Ability to support cross-functional projects.
• Ability to coordinate multiple stakeholders and priorities simultaneously.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Analytical thinking and problem-solving skills.
• Ability to manage multiple priorities and adapt effectively in a fast-paced, evolving environment.
• Proficiency with Microsoft Office, particularly MS Excel, MS PowerPoint and MS Teams.
• Demonstrated ability to manage multiple priorities while thriving in a fast-paced, evolving environment.

Work Conditions:

• Environment: Office-based
• Range of Schedule: Mon – Fri, 8:00 a.m. to 5:00 p.m.
• Travel: Occasional

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.