Medical Records Administrative Assistant

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Minnesota Epilepsy Group is the largest and most comprehensive adult and pediatric epilepsy program in the Midwest. As a regional referral facility, we are the recognized leader in treating epilepsy and other seizure-related conditions in infants to the elderly. We are a national, state-of-the-art, Level 4 epilepsy center committed to enhancing each patient's quality of life and maximizing seizure control.

Major Accountability: Responsible to the Medical Records Manager to coordinate and maintain all patient records in a professional, legal and confidential manner.

Major Duties and Responsibilities:

• Provide and ensure legal, timely and efficient maintenance of all medical records including but not limited to EMR, PET Scans, MRI Scans.
• Gather records from Cerner and Epic and upload/scan to eCW.
• Prep new patient charts for their first office visit in a timely manner.
• Gather medical records from designated areas and distribute as needed.
• Work with St Paul Radiology and other entities to get patient CT, MRI or PET scans as requested.
• Assist with scanning as time allows.
• Maintain efficient and confidential system to document all medical information releases.
• Prepare records for surgery conference on a weekly basis.
• Sort external mail, ensuring outgoing mail is ready for pick up daily.
• Assist with the distribution of incoming faxes.
• As directed distribute and prepare outgoing correspondence, patient mail and faxes.
• Coordinate all requests for off-site storage from MEG staff with ACCESS.
• Act as back up for all other front office positions during absence or heavy workload.
• Perform additional clerical duties as requested.
• Develop and maintain positive working relations with all MEG employees and other departments as a responsibility in fulfilling all job functions.

Education

High School Graduate or equivalent.

Position Requirements:

• Previous medical records experience and/or graduation from an accredited program.
• Computer experience, preferably in a Windows environment.
• Essential Functions:
• Ability to communicate in English both oral and written.
• Ability to remain calm and professional in stressful situations.
• Ability to stoop, bend, twist, reach and lean repeated times.
• Ability to provide regular and reliable attendance.

• Ability to maintain effective working relations with varied levels of individuals. For example a range could be a patient to a visiting physician from another country.
• Maintain confidentiality/privacy as described in MEG's policies and as described by HIPPA.
• Abide by security rules as defined by MEG policies and as described by HIPPA.

This is not intended to be all-inclusive and may be expanded to include other duties and responsibilities that management may deem necessary from time to time.

Minnesota Epilepsy Group is an Equal Opportunity Employer

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person