Bookkeeper

Job Description

Job Description

Type: Contract-to-Hire

Position: Bookkeeper / Office Management Assistant

Schedule: Monday–Friday | 7:30 AM – 4:30 PM (On-site)
Pay Rate: $26/hour

Position Overview

Out client is seeking a dependable and detail-oriented Jr - Mid level Bookkeeper / Office Management Assistant to support the day-to-day financial and administrative operations of a growing company. This role combines bookkeeping, office coordination, and project administrative support, making it ideal for someone who enjoys working in a fast-paced environment while keeping operations organized and running efficiently.

Primary Responsibilities

Accounting & Bookkeeping

• Maintain accurate financial records using QuickBooks or comparable accounting software.
• Enter and process accounts payable and accounts receivable transactions.
• Generate customer invoices and monitor outstanding balances.
• Review vendor invoices and coordinate timely payment processing.
• Complete monthly bank and credit card reconciliations.
• Assist with payroll support and employee reimbursement processing.
• Organize accounting documentation for tax preparation and financial reviews.
• Prepare routine financial reports and assist with budgeting, job costing, and other financial tracking activities.

Office Operations

• Maintain organized electronic and paper filing systems.
• Order and track office supplies while managing general office inventory.
• Answer incoming phone calls, respond to emails, and provide professional front-office support.
• Coordinate calendars, meetings, appointments, and project-related inspections.
• Prepare, scan, copy, and organize business documents as needed.
• Keep contracts, permits, and project correspondence properly filed and accessible.

Project Administration

• Assist with organizing project files, construction drawings, specifications, and change order documentation.
• Monitor permit status, inspections, and project timelines.
• Maintain subcontractor and vendor documentation, including insurance certificates, W-9 forms, and lien waivers.
• Support project closeout documentation and owner turnover packages.
• Coordinate deliveries and communicate with vendors, subcontractors, and customers regarding project needs.
• Assist with material order tracking and project record maintenance.
• Provide administrative support to project managers, including reporting and documentation.

Additional Support

• Recommend improvements to office procedures and administrative workflows.
• Handle confidential financial and company information with discretion.
• Provide assistance on special projects and other administrative duties as business needs evolve.
• Remain flexible in supporting multiple departments and changing priorities.

Qualifications

• Minimum of 2 years of bookkeeping or office administration experience.
• Hands-on experience with QuickBooks is required.
• Proficiency with Microsoft Office, including Excel, Word, and Outlook.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple responsibilities in a deadline-driven construction environment.
• High school diploma or equivalent required; an Associate's or Bachelor's degree in Accounting, Business Administration, Finance, or a related field is a plus.
• Self-motivated, dependable, and able to work independently while maintaining accuracy and confidentiality.

Company Description