Payroll Specialist - Lead

Position Objective Provides support to the Manager of Payroll for maintaining the payroll system and processing payroll for employees of the Health System. Essential Job Duties Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reviews/audits timecards for compliance with personnel policy and accuracy. Monitors/reviews and ensures that timecard approvers are compliant with payroll deadline. Reconciles hours to dollars during payroll close. Reconciles Federal and State total/taxable wage bases, as well as current pay period/YTD W2 reconciliation, ensuring there are no variances. Manages e-mails in Payroll Office inbox and enters Payroll Adjustments in a timely manner, ensuring adjustment made in the timekeeping system equals adjustment submitted by the department. Prints/mails live paychecks and compliance for unclaimed property payroll checks. Process tax submissions and State Unemployment Insurance remittances for a multi- state employer. Process quarterly and annual payroll tax filings. Communicate with tax agencies to obtain information or resolve tax issues. Lead for the payroll close process. Processes requests from HR (Compensation) for retroactive pay calculations and enters into HR System. Enters Time Entry (tuition reimbursements, Project Advance, etc.) into HR System. Keeps current of changes in State and Federal laws as they pertain to the payroll function. Develops new procedures and policies related to payroll compliance, utilizing knowledge of state and federal policies and regulations. Involved in W2 processing, ensuring all W2 boxes are correct with no variances. Position Objective Provides support to the Manager of Payroll for maintaining the payroll system and processing payroll for employees of the Health System. Essential Job Duties Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Reviews/audits timecards for compliance with personnel policy and accuracy. Monitors/reviews and ensures that timecard approvers are compliant with payroll deadline. Reconciles hours to dollars during payroll close. Reconciles Federal and State total/taxable wage bases, as well as current pay period/YTD W2 reconciliation, ensuring there are no variances. Manages e-mails in Payroll Office inbox and enters Payroll Adjustments in a timely manner, ensuring adjustment made in the timekeeping system equals adjustment submitted by the department. Prints/mails live paychecks and compliance for unclaimed property payroll checks. Process tax submissions and State Unemployment Insurance remittances for a multi- state employer. Process quarterly and annual payroll tax filings. Communicate with tax agencies to obtain information or resolve tax issues. Lead for the payroll close process. Processes requests from HR (Compensation) for retroactive pay calculations and enters into HR System. Enters Time Entry (tuition reimbursements, Project Advance, etc.) into HR System. Keeps current of changes in State and Federal laws as they pertain to the payroll function. Develops new procedures and policies related to payroll compliance, utilizing knowledge of state and federal policies and regulations. Involved in W2 processing, ensuring all W2 boxes are correct with no variances. Educational/Experience Requirements High School Diploma, required. Associate or Bachelor’s degree, preferred. Five years progressively responsible related experience required, CPP certification may be substituted for 1 year of experience. Three years of direct payroll and tax combined experience. Experience coordinating & leading payroll and/or human resources administration activities. Demonstrable numerical skills and 35 wpm typing are required. MS Outlook and Excel skills are required. Required License/Certifications Working Conditions, Equipment, Physical Demands: There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens. Physical Demands - Light work. Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act. The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary. Revised (9-29-23) Pay Range

$90,000—$120,000 USD

Luminis Health Benefits Overview Medical, Dental, and Vision Insurance Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year) Paid Time Off Tuition Assistance Benefits Employee Referral Bonus Program Paid Holidays, Disability, and Life/AD&D for full-time employees Wellness Programs Employee Assistance Programs and more Benefit offerings based on employment status Opt-in for text notifications! Luminis Health's two-way SMS texting platform lets you receive notifications and messages from our Talent Acquisition team directly on your phone. To enable this feature, select \"yes\" when asked to \"opt-in to receive text messages\" and to \"Receive updates from a recruiter about this job via SMS\" when completing your application. Once you are opted in, you can easily opt-out at any time. Standard text messaging rates may apply based on the candidate's mobile carrier plan. Luminis Health is not responsible for any charges incurred by the recipient. Candidates are encouraged to review their mobile carrier's plan for applicable text messaging rates and usage charges. #J-18808-Ljbffr Luminis Health