Billing Coordinator

Job Description

Job Description

Job Title: Client Accounting Accruals Coordinator

Location: New York, NY (Hybrid)

Salary: $105K - $120K

Prestigious Law Firm looking for Client Accounting Accruals Coordinator to join their team!

Key Responsibilities:

·        Coordinates client accrual requests end-to-end.

·        Prepares/forwards accrual requests, runs the relevant unbilled/accrual data, and compiles for distribution.

·        Validates and reconciles matter/billing details across E-Billing platforms and Aderant to ensure accurate routing.

·        Maintains accrual request administration and distribution controls for deadlines and formatting as required by client.

·        Oversees matter cleanup and resolves missing/unclear matter identifiers to ensure complete and accurate accrual reporting.

·        Coordinates follow-ups, handles accrual exceptions and applies documented special routing requirements for specific partners/clients.

·        Navigates various E-Billing platforms.

·        Clearly communicates and responds to inquiries and requests made by clients, attorneys, and business services professionals.

·        Coordinates Client Accounting efforts on AR & Unbilled outstanding balances in collaboration with billing, secretarial, and other Firm business services professionals.

·        Research A/R & Unbilled balances for Firm wide clients.

·        Documents meetings/discussions with billers, partners and clients for actions and/or later follow-up.

·        Communicates issues and escalate as needed.

·        Interacts daily with the E-Billing, Billing & Collection teams.

·        Actively seeks to enhance knowledge of all Client Accounting procedures and processes.

·        Maintains complete and up-to-date files for each partner and/or client.

·        Demonstrates effective interpersonal, written, and verbal communication skills to facilitate effective work relationships with others.

·        Manages Firm resources responsibly.

·        Complies with and understand Firm operation, policies, and procedures.

·        Performs other related duties as assigned.

Qualifications:

·        Bachelor's degree

·        Minimum of three years of Billing or Collections experience in a law firm or professional services environment

·        Experience with Aderant, Bill Blast and client eBilling platforms (e.g., CounselLink, Legal Tracker, Collaborati).

·        Proficiency in Microsoft Office, especially Excel (e.g., pivot tables, v-lookups), with the ability to learn new software and operating systems.