Accounts Payable Specialist

Job Description

Job Description

Position Summary

The Staff Accountant will be responsible for full-cycle accounting activities, including accounts payable, general ledger maintenance, account reconciliations, month-end close, financial reporting support, and limited payroll administration. Experience with ServiceTitan and Sage is strongly preferred. Exposure to work-in-progress (WIP) reporting, job costing, and service-based operations is highly desirable.

Key Responsibilities

• Manage full-cycle Accounts Payable processes, including invoice review, coding, approvals, vendor setup, and payment processing.
• Maintain the general ledger and ensure accuracy of financial transactions.
• Prepare and post journal entries, accruals, and recurring accounting entries.
• Perform monthly bank, credit card, and balance sheet reconciliations.
• Assist with month-end, quarter-end, and year-end close processes.
• Support the preparation of monthly financial statements and management reporting packages.
• Monitor revenue and job cost activity within ServiceTitan and Sage to ensure accurate financial reporting.
• Assist with Work-in-Progress (WIP) reporting, job costing analysis, and project profitability reporting.
• Review and reconcile deferred revenue, prepaid expenses, fixed assets, and other balance sheet accounts.
• Support budgeting, forecasting, and variance analysis efforts.
• Process and reconcile payroll data and assist with payroll-related reporting and compliance activities.
• Maintain internal controls and ensure compliance with company policies and procedures.
• Assist with external audits, lender reporting, and private equity reporting requests.
• Partner with operations leaders to improve financial visibility and support business decision-making.
• Identify opportunities to improve accounting processes, workflows, and system efficiencies.
• Manage the AR Clerk

Qualifications

• Bachelor's degree in Accounting, Finance, or related field preferred.
• 4+ years of progressive accounting experience, preferably within HVAC, construction, field services, mechanical contracting, or similar industries.
• Strong understanding of general ledger accounting, reconciliations, accruals, and month-end close.
• Experience managing full-cycle Accounts Payable functions.
• Exposure to payroll processing and payroll reconciliations.
• Experience with Work-in-Progress (WIP) reporting, job costing, percentage-of-completion accounting, or service project accounting is a plus.
• Prior experience in a private equity-backed company is highly preferred.
• Advanced proficiency in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, and financial analysis.
• Experience with Sage accounting software required.
• Experience with ServiceTitan strongly preferred.
• Ability to work independently, prioritize competing deadlines, and thrive in a fast-paced growth environment.

Preferred Experience

• HVAC, mechanical services, construction services, plumbing, electrical, or field service industry experience.
• Multi-location business experience.
• Experience supporting acquisitions, integrations, or rapid-growth environments.
• Understanding of service agreements, maintenance contracts, and operational KPIs.

What Success Looks Like

• Accurate and timely month-end close.
• Strong ownership of AP and GL processes.
• Reliable payroll support and reconciliations.
• Improved financial visibility through job costing and WIP reporting.
• Effective partnership with operations and leadership teams.
• Continuous process improvement within a growing PE-backed organization.

Equal Opportunity Employer (EEO)
Action AC is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants, and we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

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