Administrative Coordinator

Job Description

Job Description

At-a-Glance:
Join an international fire and alarm protection company as an Administrative Coordinator.

Position Type:

• Contract
• Onsite

Required:

• Experience in commercial security, fire/life-safety, low-voltage, or a related security services industry.
• High school diploma or equivalent.
• 1-2 years of experience in administrative, clerical, data entry, accounts receivable, or office support.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Highly organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment.

Preferred:

• Associate degree in Business Administration or a related field.
• Experience with commercial security systems such as access control, CCTV/video surveillance, fire/life-safety, intrusion detection, or related systems.

Responsibilities:

• Provide administrative and operational support to ensure efficient day-to-day functioning of the department.
• Assist with scheduling, document management, data entry, communication coordination, and general office administration.
• Maintain accurate records, files, and documentation, both electronic and physical.
• Schedule meetings, appointments, interviews, and conference calls.
• Prepare and distribute correspondence, reports, presentations, and other business documents.
• Perform data entry and maintain databases, spreadsheets, and tracking logs.
• Assist with onboarding paperwork and administrative processes for new hires, as applicable.
• Coordinate office supplies and maintain inventory levels.
• Respond to internal and external inquiries in a professional and timely manner.
• Support departmental projects by tracking deadlines, collecting information, and following up on action items.
• Process invoices, purchase requests, expense reports, or other administrative transactions as needed.
• Ensure compliance with company policies and administrative procedures.
• Assist with event planning, team meetings, and other organizational activities.