Facilities Coordinator

Facilities Coordinator – JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Coordinator provides critical support to the Site and Assistant Facility Managers with day-to-day operations in maintenance, accounting, vendor oversight, equipment, and occupancy services. In this role, you will proactively develop and maintain client relationships to ensure JLL consistently meets and exceeds expected service levels. By maintaining a safe, organized, and high-performing workplace, you will directly contribute to JLL's business objectives and help foster an exciting, collaborative environment.

What your day-to-day will look like:

• Conduct daily walkthroughs and site inspections to ensure a clean, organized, and safe office environment.
• Respond promptly to all work orders and schedule repairs, tracking maintenance tasks to successful completion.
• Provide clear direction to vendors, facilities staff, and service providers to ensure seamless coordination with minimal disruption.
• Coordinate site amenities and support services, including fitness, food services, events, meetings, and office moves.
• Maintain accurate records, update official documentation, and manage building access passes and office supplies.
• Implement and maintain emergency response plans, including evacuation procedures and environmental health and safety standards.

Required Qualifications:

• Strong time-management skills and exceptional attention to detail.
• Proficiency in Microsoft Office, with advanced capability in customizing Excel spreadsheets and administrative reports.
• Excellent written, verbal, and interpersonal communication skills with a highly collaborative work style.
• Ability to work independently with minimal supervision and multitask effectively under tight deadlines.
• Proven ability to maintain absolute professionalism and solve problems during stressful situations.
• Proficiency with a wide range of information technology tools and business platforms.

Preferred Qualifications:

• Prior experience in facilities management, property management, hospitality, or related service fields.
• Knowledge of local occupational health and safety requirements and vendor management for specialized services.
• Understanding of basic technical property systems, such as HVAC, chiller systems, fire protection, and mechanical/electrical systems.
• Superior customer service orientation tailored to the location and client team.
• Self-motivated, energetic, confident, and highly flexible approach to daily tasks.

Location: New York, NY - Google (111 8th Ave)

Work Shift: Morning Shift (Monday through Friday, 8:00 AM – 5:00 PM)

Salary: $59,400.00 – $78,160.00

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position: $59,400.00 – $78,160.00 USD per year

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

On-site – New York, NY

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay