OFFICE ASSOCIATE

Reasonable Accommodation Statement The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require a reasonable accommodation during the hiring process, please submit a certification of disability from a physician, psychiatrist, school official, or an Illinois Department of Human Services Division of Rehabilitation Services Vocational Rehabilitation Counselor. Documentation should be uploaded under My Documents → Additional Documents for each application. Sponsorship for Employment The State of Illinois does not provide sponsorship for employment visa status (e.g., H-1B) or extensions of optional practical training (OPT). Applicants for permanent employment must be currently authorized to work in the United States on a full-time basis. Disclosure of Salary Information In compliance with the Illinois Equal Pay Act, the State does not solicit, request, or require a job applicant’s wage or salary history. Employment decisions are not based on salary history. Please do not include wage or salary information in your resume or application materials. Location Harrisburg, IL 62946 Position Overview The Illinois Department of Juvenile Justice is looking for an Office Associate to work at IYC Harrisburg in the Record's Office. The role maintains the tracking system for pre-scheduled absences such as court writs, medical furloughs, day releases, funeral furloughs, and authorized absences. The incumbent enters prisoner review board results into the Juvenile Tracking System and files documents into master files in a designated order, while also providing clerical support functions for staff. Essential Functions Establishes and updates master files for all youths admitted to the Reception and Classification Unit, including completion of sentence calculations and entry into the Juvenile Tracking system. Collects data for and types a variety of complex and technical reports such as Notice of Eligibility for Parole Consideration and Prisoner Review Board documents. Performs Record Office functions including answering phones, filing master files, receiving and sorting mail, preparing writ and furlough packets, and updating procedural manuals. Provides clerical office support as a secretary to the unit supervisor. Keyboards complex charts, statistical reports, documents, forms, memoranda, and letters with legal terminology where specialized terms are required for clarity and accuracy. Performs other duties as required or assigned within the scope of the position. Minimum Qualifications Completion of high school and at least two years of office experience. Ability to keyboard accurately at 45 words per minute. Preferred Qualifications (In Order of Significance) Extensive knowledge of office practices, procedures, and programs. Extensive knowledge of composition, grammar, spelling, and punctuation. Basic mathematics skills. Elementary knowledge of agency programs, rules, and regulations. Ability to follow oral or written instructions. Proficiency with commonly used manual and automated office equipment and routine maintenance. Conditions of Employment Pass an IDOC/IDJJ background check. Pass a drug screen; the use of unauthorized drugs by an employee is prohibited. Work Hours Monday – Friday 8:00am – 4:00pm Agency Contact Illinois Department of Juvenile Justice Human Resources Email: View email address on click.appcast.io About the Agency The mission of the Illinois Department of Juvenile Justice is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. The department provides extensive services to young people through a developmental, treatment-focused model of care. #J-18808-Ljbffr Illinoiscomptroller