Secretary (Office Automation)
Internal Revenue Service
DutiesThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
$94.4k - $118k
...information. Experience supporting cross-functional teams in a fast-paced, dynamic environment. Proficiency in Google Workspace or Microsoft Office Suite and Slack. Prioritization & Time Optimization: Aligns the SVP’s time to highest-impact work, proactively managing tradeoffs...Work at officeImmediate startRemote workAppFolio
Santa Barbara, CA3 days ago- ...Executive Assistant also assists with scheduling resident- and staff-related meetings, coordinating travel and events, and ensuring smooth office operations. Collaboration with department leaders, vendors, and external partners is expected to support community initiatives and...Work at officeFull timeTemporary work
Solvang Lutheran Home
Santa Barbara, CA3 days ago $27 - $35 per hour
...the Music Academy’s programs and activities to respond to public inquiries and represent the Academy as an ambassador Ensure Front Office, meeting spaces, and kitchen are kept in neat working order Collaborate with Facilities to arrange cleaning and set‑ups as needed Manage...Work at officeHourly payFull timeSummer workLocal areaNight shiftMusic Academy of the West
Santa Barbara, CA3 days ago$40 - $90 per hour
...Job TitleHVAC, Building Automation, Chiller, and Retrofit ContractorJob DescriptionWe are a full-service HVAC, building automation, chiller... ...a plus.Familiar with all aspects of rigging.Support the office with recommended repairs from delivery to completion.Availability...Work at officeHourly payFor contractorsWork experience placementLocal areaEMCOR Group
Carpinteria, CA4 days ago$20 - $24 per hour
...insurance Health insurance Paid time off Vision insurance The Council on Alcoholism & Drug Abuse (CADA) is seeking a Front Office Assistant for our Project Recovery Program in Santa Barbara to provide essential administrative support and customer service....Work at officeFull timePart timeMonday to FridayAfternoon shiftCouncil on Alcoholism and Drug Abuse
Santa Barbara, CAa month ago$26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiring$60k - $75k
...California Type: Full Time Salary: $60,000-$75,000 DOE Categories: Accounting Preferred Education: 2 Year Degree Department: Business Office Reports to: Head of Finance and Operations Position Type: Non-Exempt, 12 Month, Full Time staff Compensation Range: $60,000-$75,000...Work at officeFull timeWork experience placementLocal areaCate School
Carpinteria, CA3 days ago$28 per hour
...experienced Medical Assistant needed for our Podiatry practice in Santa Barbara. This position is primarily based in our Santa Barbara office. However, occasional travel to our Goleta office may be required to provide coverage and support as needed. The Medical...Work at officeHourly payFull timeFoot and Ankle Concepts, INC.
Santa Barbara, CA4 days ago$94.4k - $118k
AppFolio, Inc is seeking a highly organized Executive Assistant to support the SVP of Client Services in Santa Barbara, California. This role involves providing top-notch administrative support, managing communications, and driving operational excellence within a dynamic...AppFolio
Santa Barbara, CA3 days ago$45k - $55k
...We are seeking an Administrative Assistant to support office operations and coordination. Key Responsibilities Scheduling: Manage calendars and meetings. Documentation: Maintain records and reports. Office Support: Assist with daily administrative tasks....Work at officeFull timePeregrine Team
Santa Barbara, CA24 days ago- Job Description Job Description We are looking for a positive, outgoing individual who is well versed with computer skills, including typing, Microsoft Excel and multitasking while on the phone. You will be greeting many of our customers and directing them depending...Work at officePart timeMonday to Friday
Top Shop Automotive Inc.
Santa Barbara, CA6 days ago $19 - $20 per hour
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Santa Barbara, CA5 days ago- ...The ideal candidate is organized, detail-oriented, and comfortable managing a high volume of inbound communication in a fast-moving office environment. Responsibilities: • Welcome callers and visitors with a courteous, service-oriented approach in both English and...Work at officeContract work
Robert Half
Santa Barbara, CA16 days ago $23 - $25 per hour
...0/hr Title Administration Assistant Classification Non-Exempt, Part-Time Department Administration Reports To Business Development Officer Wage Band Coordinators & Assistants Level 1 Position Summary The Administration Assistant will perform a range of administration related...Work at officeContract workPart timeCasual workRemote workSanta Barbara Museum of Natural History
Santa Barbara, CA4 days ago$20 - $23 per hour
..., families, and visitors with a warm, professional attitude Answer phones, emails, and assist with scheduling Keep the front office organized, stocked, and running smoothly Update and maintain electronic client records Support administrative and clinical teams...Work at officeHourly payFull timeMonday to Friday360 Behavioral Health
Santa Barbara, CA4 days ago$110k - $145k
...Opportunity: A nationally recognized, Tier-1 leader in HVAC and Building Automation is seeking an experienced Senior BAS Controls Specialist to... ...Company Overview: 1,000+ employees with more than 16 office locations Operational presence across CA, AZ, NV, and WA Leader...Work at officeFor contractorsRelocation packageControlsJobs
Santa Barbara, CA4 days ago$40.87 - $48.08 per hour
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The Spine and Orthopedic Center
Santa Barbara, CA17 days ago $26 - $30 per hour
...reinforce the impact of support for YAF and affinity for the organization. Providing background research ahead of Ranch tours, home and office donor visits, and events. Learning the history of Rancho del Cielo and leading occasional Ranch tours. Assisting with...Work at officeFull timeWork experience placementImmediate startFlexible hoursYoung Americans for Freedom at the University of Illinois Ur...
Santa Barbara, CA19 days ago- ...practice. What We Offer Excellent compensation Supportive, collaborative team Caring and appreciative doctor Modern office with a loyal patient base Flexible part-time schedule Positive, professional work environment We're Looking for Someone Who...Work at officePart timeFlexible hours
Riviera Smiles
Carpinteria, CA17 days ago - Job Description Job Description Scope: To provide a high standard of customer service and to contribute to the achievement of the store's target. Key Responsibilities: Providing exceptional standards of customer experience, surpassing customer expectations at...
Clic
Santa Barbara, CAmore than 2 months ago - Job Description Job Description Description: Gounded in 2008 Clare Vivier, Clare V. is dedicated to making beautiful, chic, functional, and fun products. We make bags, accessories, clothing, and jewelry and are committed to creating a kind, collaborative workplace...Work experience placementLocal area
Clare V.
Santa Barbara, CAmore than 2 months ago $22 - $25 per hour
The Key Holder The Key Holder, in partnership with the Store Management team, will create a customer centric environment through extraordinary customer service. Partnering with all Associates to support the Company's customer service model, brand standards and operations...Shift workNight shift$25 per hour
Job Description Job Description Job Description: Location: Carpinteria, CA 93013 Pay rate: $25/hr Temp assignment 6 months (possibility of extension) 1st shift: 7 AM to 3:30 PM (Monday to Friday) Job Summary: The Manufacturing Admin provides administrative...Temporary workMonday to FridayDay shiftAmtec Enterprise
Carpinteria, CA8 days ago$25 per hour
Job Description Job Description Job Summary We are seeking an Administrative Assistant for a contract/temporary opportunity in Carpinteria, CA, supporting manufacturing, production, receiving, shipping, inventory, and quality documentation activities. This role is...Hourly payContract workTemporary workMonday to FridayWeekday workAppleOne
Carpinteria, CA5 days ago- ...systems preferred.Additional Qualifications: Highly detail-oriented. Good communication skills, both oral and written. Good Microsoft Office skills (Word, Excel, etc.). Strong organizational skills. Ability to multi-task, prioritize, manage time, problem solve, and work...Work at officeFull timeRemote work
VWR, part of Avantor
Carpinteria, CA3 days ago $22 - $36 per hour
...Sunday premium pay, holiday pay, and night differential pay. Mail Carriers are responsible for casing and sorting mail in the post office, loading delivery vehicles, delivering mail and packages, obtaining signatures for certified or registered mail, collecting...Work at officeHourly payFull timeNight shiftUSPS
Santa Barbara, CA5 days ago$122k - $167.75k
...and expand our customer revenue base. This position can be based remotely from a US location or in our Carpinteria, CA or Austin, TX offices. We’re looking for someone to join our team immediately.What you’ll do:Serve as the main point of contact for your geographic based...Work at officeFull timeLocal areaImmediate startRemote work$45.1k - $75.1k
...some of the most complex business and technology initiatives. This role will be a full-time position based out of our Carpinteria, CA office. You will have the opportunity to perform laboratory tests, experiments, analyses, prepare and weigh samples for testing and...Work at officeFull timeAvantor
Carpinteria, CA5 days ago$35 per hour
...annually while maintaining a balanced workload. No administrative burdens—focus entirely on patient care, free from billing or office overhead. Fast track onboarding, with a dedicated concierge service to expedite the process. Malpractice insurance fully covered...Work at officeHourly payQuickMD
Carpinteria, CA1 day ago
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