Administrative Assistant

GNB is lseeking a highly motivated self-starter who does not require micromanagement. This individual must be able to take initiative, work independently, and contribute immediately. We are looking for someone who is personable, bilingual preferred, and able to communicate effectively across all levels of organization. Reporting directly to the VP of Operations, this role is critical in supporting both manufacturing and construction operations. The ideal candidate will be highly organized, computer literate, and capable of managing multiple priorities in a fast-paced environment while supporting various departments. Responsibilities Assist VP of Operations in various admin tasks Assist in the management of daily office operations Greet, assist and direct visitors Order, maintain and stock office, kitchen, restroom and marketing supplies. Coordinate all supply orders through three buildings Maintain, organize and order company apparel Distribute incoming and outgoing mail and packages (USPS, FedEx, etc.) Generate shipping labels through FedEx services/USPS for office and field shipments Organize and plan company events and functions and lunches for meetings. Manage phone systems, handling calls professionally and directing them to the appropriate personnel. Perform data entry tasks to maintain accurate records and documentation in software systems, excel databases and electronic filing systems. Apply for and maintain contractor licenses Maintain office equipment and troubleshoot if issues arise. Assist with monthly company meetings Support all departments as needed Other duties as assigned Qualifications Proven experience in office administration and managing multiple projects with tight deadlines Mid-level proficiency in Microsoft Office ( Excel, Word, Outlook, PowerPoint, etc. ). Excellent organizational and time-management skills with the ability to multitask effectively in a fast-paced environment. Strong organizational and time management skills Excellent verbal and written communication skills Ability to pass pre-employment drug screen and background check Valid driver’s license Working Conditions Prolonged periods of sitting at a desk and working on a computer Frequent use of office equipment such as computers, printers, phones, and copiers May require occasional standing, walking, bending, or light lifting (typically up to 15–25 lbs) Regular working hours are expected. However, flexibility may be required to accommodate special projects or urgent tasks. GNB Global Inc. is an equal opportunity employer. Job Type: Full-time Benefits 401(k) 401(k) matching AD&D insurance Disability insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance Application Questions How many years of experience do you have in office administration? Please provide your desired pay rate for this position. Experience (Years) How many years of experience do you have using Microsoft Office (Excel, Word, Outlook, PowerPoint)? #J-18808-Ljbffr GNB Global