Executive Assistant

The Executive Assistant will provide administrative support to the Chief Executive Officer and the management team and assist with the administrative functions of our office. Responsibilities include administrative tasks as assigned including scheduling and coordinating meeting agendas, taking and disseminating meeting minutes, coordinating travel, managing calendars, maintaining and managing critical documents, managing and coordinating events, monitoring office supplies and equipment, and other administrative duties as assigned. Irregular hours may be required. Responsibilities Implement and maintain efficient office procedures, ensuring compliance with company policies and procedures. Provide general support and assistance to the leadership team, including (but not limited to) calendar management, financial reporting for p-card purchases, travel arrangements, meeting coordination, and general office administration. Manage incoming and outgoing mail. Maintain filing system for policies, contracts, standard operating procedures, and other critical documents. Monitor and maintain office supplies and equipment and work with purchasing to ensure sufficient inventory levels for necessary office supplies and equipment. Plan and implement team activities and in-office events. Prepare reports, presentations, and other documents as requested by management. Takes notes and minutes during required meetings. Other duties as assigned. Qualifications Associate degree in business administration, management, or a related field or commensurate experience. Minimum of 4 years of experience in office administration and/or administrative assistance. Demonstrated ability to be self-directed, and work independently as well as part of a team. Strong organizational skills with the ability to multitask and prioritize effectively. Strong problem‑solving skills and attention to detail. Excellent communication skills, both verbal and written. Proficiency in using office software and systems, including MS Office Suite (Word, Excel, PowerPoint) and email management tools. Ability to maintain confidentiality and handle sensitive information with discretion. Ability to attend commission meetings outside normal working hours 1-2 times per month. Job Details Work is indoors in a normal office environment. Occasional lifting of fifteen pounds or less is required. Requires a high attention to detail or deadlines between 45% and 70% of the time. A typical workday involves about 85% of the time spent sitting and about 50% or more of the time using a keyboard. A significant amount of time is spent handling paper and maintaining files. Occasionally drives to the bank to make deposits. #J-18808-Ljbffr Southwest Transit