Administrative Assistant (only banking)

global financial company is seeking a Junior Banker Assistant. Our Junior Banker Assistants are r

esponsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.

This role works within a team of assistants supporting various bankers within an industry group team. The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

As a division, our strategic objectives include:

To be the worlds pre-eminent investment bank trusted advisor, financier, and risk manager for our clients on their most important transactions

Build long-term relationships with clients and bring them world-class execution by delivering the firm over time

Drive superior returns for our stakeholders

Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

The duties of the role include:

Coordinating and scheduling of meetings and conference calls across multiple time zones

Managing high volume of phone calls and emails, relaying information in a timely and accurate manner

Calendar management for bankers (Associate level+)

Coordinating room bookings for internal/external meetings and VCs across multiple locations

Coordinating travel arrangements for the team, including Visa applications, International flight and accommodation bookings

Car bookings

Expense processing and timely expense management

Invoice processing

Taking on ad hoc tasks while maintaining workflow

Supporting teams in day-to-day issues, needs and queries

Providing phone / holiday coverage for colleagues

Skills:

Excellent Microsoft Word, Excel and Outlook skills

Able to manage competing time-sensitive priorities and tasks

Demonstrates dependability and high attention to detail along with the ability to multi-task

Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels

Comfortable working with people at all organizational levels, internally and externally

Must be a team player that works well under pressure within a changing environment

Flexible and adaptable to work and support across multiple teams

Be resourceful and able to use own initiative in solving issues

Proactive attitude when managing diaries

Discretion to deal with confidential business matters

Friendly, polite and approachable with a can do attitude

Zero to one year of experience

Hours of Work:

Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.

Russell Tobin is a leading minority-owned professional and technical recruitment and staffing advisory organization. We are comprised of specialized practices focusing on a variety of skill sets and industries. Having a depth and breadth of industry expertise, our subject matter experts are able to provide tailored and swift sourcing solutions to fulfill client hiring needs. In other words, we connect top talent with companies. We are the staffing arm of the Pride Global network, a minority-owned integrated human capital solutions firm, with additional offerings in vendor management, payroll programs, and business process optimization.

Applicant Privacy Disclosure:

We collect personal information from applicants during the recruiting, pre-offer, and offer process.

During the recruiting, pre-offer process and offer process, we may collect the following categories of personal information:

Identifiers, such as name, address, and email address.

Professional and Employment-Related Information, such as resume, work history, education, and qualifications.

Information Voluntarily Provided by You in connection with the recruiting and pre-offer process.

Sensitive Personal Information, where legally permitted and necessary, such as Social Security number and date of birth.

Personal information is collected and used for the following business purposes: evaluating qualifications and eligibility for employment; communication regarding the recruitment and application process; verifying eligibility for employment; and complying with applicable legal, regulatory, and contractual obligations.

Personal information is collected and used only as necessary, and we are committed to data minimization, privacy, and providing equal employment opportunities. We are an international organization, and personal information may be accessed or processed by authorized personnel or service providers located outside the United States, subject to appropriate safeguards. We restrict use and access to personal information to authorized personnel and service providers with confidentiality and data security obligations. We maintain administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, use, or disclosure.

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