DC Office Specialist

Job Summary The Specialist, Office Operations serves as a central hub for office operations and elevated administrative support for the Washington, DC office. This role requires a professional, polished, and approachable demeanor, as the Specialist regularly engages with senior leaders, vendors, and high-profile guests while ensuring seamless operations and executive support. The Specialist provides hospitality to visitors and colleagues, ensures interactions reflect Comcast NBCUniversal’s service standards, and supports multiple senior leaders with calendar, travel, and event coordination. Core Responsibilities Provide backup reception coverage during absences, breaks, or peak visitor flow; maintain a polished and professional presence. Ensure daily stocking of break rooms and supply closets. Escort guests and vendors from the lobby and oversee their on‑site needs, ensuring a professional experience. Manage and coordinate meetings and events, including logistics, catering, and AV support. Oversee conference room scheduling, usage, and readiness. Coordinate visitor access and partner with HR/leadership to support onboarding of new hires. Partner with the Executive Support (IT) team to ensure office technology and AV systems function reliably. Provide direct administrative support to multiple senior leaders – calendar management, scheduling, correspondence, and travel arrangements. Arrange domestic and international travel for supported senior leaders, including itineraries, accommodations, and logistics. Prepare reports, briefing materials, and presentations in support of executive needs. Review and submit invoices, expenses, and vendor files requiring advanced approval. Manage vendor relationships, contracts, and performance. Lead or support office‑wide projects (e.g., events, renovations, refresh initiatives). Partner with the Office Operations Manager on escalated issues and operational initiatives. Ensure continuity of operations when the Coordinator is unavailable. Requirements / Skills Minimum of 5 years of experience in office coordination, administration, or operations, including direct support for senior executives. Highly organized, proactive, and able to manage competing priorities. Strong written and verbal communication skills, with a professional and approachable presence. Proficiency in Microsoft Office Suite and Outlook; familiarity with executive calendaring and scheduling tools. Advanced proficiency with expense reporting systems, research databases, and executive calendaring tools. Ability to collaborate across all organizational levels with discretion and professionalism. Must be able to lift 25–50 lbs. and assist with office setups. Consistent, punctual attendance; must be able to work the set in‑office schedule. Flexibility required for occasional extended hours in support of evening events. Education High School Diploma required. Associate or Bachelor’s Degree preferred. Compensation and Benefits Primary Location Pay Range: $28.56 – $42.84 per hour. Base pay is part of the Total Rewards that Comcast provides. Eligible for Bonus, depending on role and company performance. Eligible for best‑in‑class benefits to support physical, financial, and emotional needs. Equal Opportunity Statement Comcast is an equal opportunity workplace. We will consider all qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information, or any other basis protected by applicable law. #J-18808-Ljbffr Blueface Ltd