Payroll Specialist

Payroll Specialist

Williston Financial Group (WFG) is the Portland, Oregon-based parent company of several national title insurance and settlement services providers, including WFG Lender Services and WFG National Title Insurance Company. One of only six national underwriters, WFG achieved a national footprint faster than any title insurance provider in history. The WFG family of companies offers full-service title insurance and settlement services for use in residential and commercial mortgage and real estate transactions nationwide.

This is a hybrid position that requires 2-3 days a week onsite in the Portland, OR office.

Job Purpose: The Payroll Specialist will process semi-monthly payroll for 800 employees using Dayforce for salaried, hourly and commissioned employees.

Essential Job Functions:

• Audit employee time and labor data submitted by various offices and interact with supervisors as required to verify data and resolve discrepancies
• Process payroll in a multi-state corporate environment
• Establish and ensure accuracy of federal, state, and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments and other deductions of employee paychecks
• Assist with balancing of payroll accounts by resolving payroll discrepancies
• Analyze and respond to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns
• Processes garnishments and communicate garnishment information to all parties
• Research and gather required documents to set up required tax accounts in new states where companies operate. Research payroll tax payments and data discrepancies with federal, state and local agencies, and work with tax agencies as well as internal staff for resolution
• Work with payroll system to ensure that the company is in compliance with federal, state, and local legal requirements, establishing state tax, unemployment tax and local city/territory accounts as necessary. Responsible for monitoring and completing tax filings as necessary.
• Pull various payroll reports from HRIS system
• Perform Verifications of Employment

Knowledge, Skills and Abilities:

• A minimum of 2+ years payroll processing experience in large, multi-state environment
• A minimum of an Associate's degree or Bachelor's degree, or comparable experience
• Must have experience with multi-state payroll, garnishments, and automated timesheets
• Experience with payroll tax issues
• Proven ability to complete work accurately and with attention to detail
• Ability to work on multiple tasks under tight deadlines
• Strong and proven customer service skills
• Strong organizational skills
• Must have intermediate Excel skills
• Experience with Dayforce desired
• Experience in real time pay a plus

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work: Days and hours of full –time position are Monday through Friday, 8:00 a.m. to 5 p.m.

Travel: No travel is expected for this position.